Employees . . . Employee SSN Verification

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Product support for the Creative Solutions Accounting platform ended on September 30, 2020.

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Use this dialog to create a file to send to the Social Security Administration (SSA) to verify that employee names match their corresponding Social Security number. Once the file has been created, you can save the file to submittable format and send it to the SSA.

When the Employees window is active, choose Edit > Employee SSN Verification.

Notes

  • Before creating and sending this file, you must first register with the SSA to be part of the Employee Verification Service. For more information about registering, please contact the SSA at (410) 965-7140 or visit their website at www.ssa.gov/employer/ssnv.htm.
  • The Social Security number, first name, and last name are required by the SSA for verification purposes.

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Special information

  • Overview of employee setup
  • Verifying employee Social Security numbers - overview
  • The following commands are available from the File menu of the Employees SSN Verification dialog.
    • Combine Files. Displays all EVSREQ2K.* files. The files that you select will be combined into a single file.
    • Preview Files. Displays the information in the preview window.
    • Remove Client. Allows you to remove any or all clients in the selected file. You may then repeat the processing steps for any clients that you removed.
    • Save to Submittable Format. Copies the EVSREQ2K.* file to the selected drive as EVSREQ2K without the extension (which is the filename format required by the SSA).

      Note: When employee SSN verification files are created, they are automatically encrypted for security and stored in the /CSASYS/TINTEST folder. Before submitting these files to the appropriate agency you must use the Save to Submittable Format command, at which point the files are decrypted. Using the Restore from Submittable Format option will encrypt the files once again. You can use the preview function to view the file decrypted.

    • Restore from Submittable Format. Copies the EVSREQ2K file from submittable format to the /CSASYS/TINTEST folder and saves it with the appropriate .DAT or <userID> filename extension.

    • Generate Transmittal Worksheet

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Fields & buttons

Employee selection options

Employees Available pane

Employees Selected pane

Requester identification code

Delete existing file and create new file

Create File button

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