Use the Special Information tab of the Pay Items dialog to define any special pay types such as commissions, EIC advance payments, accruable benefits, reported tips, allocated tips, and so forth.
Choose Setup > System Configuration > Pay Items. In the Pay Items dialog, choose the Special Information tab.
See also
Pay Items dialog
Pay item special calculations overview
Fields & buttons
Shows the description of the currently selected pay item.
You can select any of the following items from the drop-down list for this field:
- <None>
- Accruable Benefit
- Allocated Tips*
- Calc - % of Conditional Pay
- Calc - % of Pay
- Calc - Conditional Hourly Amt
- Calc - Fixed Amount
- Calc - $ per Hrs Worked
- Commissions
- EIC Advance
- Indirect Tip*
- Premium Wages
This type is to be used in conjunction with weighted average overtime in cases where the amount is to be used in the calculation, but not the hours.
- Reported Tips*
- TDW Reduction*
- Tipped Wages
- Tips Deemed to be Wages*
- Weighted Average Overtime
Select this special type to use the weighted average OT calculation for a particular pay item.
Note: When any of the tip-related special pay types is selected, the Exclude checkboxes are automatically marked by the application. This applies to the types indicated by an asterisk (*). If you clear one or more of the Exclude checkboxes, the application leaves it unmarked unless you re-select a tip-related pay type.
This field is accessible only if EIC Advance is selected in the Special type field.
Select the appropriate EIC advance table from the drop-down list.
To define an EIC advance table: From the Setup menu point to System Configuration, then to Payroll Tax Information, and then click Federal. In the Federal Tax Information dialog, click the Tables button.
This field is accessible only if Accruable Benefit is selected in the Special type field.
Choose the benefit type from the drop-down list.
To define a global benefit item: Choose Setup > System Configuration > Accruable Benefits.
Mark this checkbox to automatically omit the listing of this pay item during payroll data entry.
Mark this checkbox if the current pay item is to be excluded from the application's automatic calculation of the net pay amount.
Mark this checkbox if the current pay item is to be excluded from the presentation of gross pay. It will, however, still be included in the pay calculations.
Mark this checkbox to exclude a pay item from the weighted average overtime calculation.
To include overtime and/or doubletime in calculations for this pay item, mark the appropriate checkbox(es).
These options are only available when one of the following special types is currently selected:
- Calc - % of Conditional Pay
- Calc - % of Pay
- Calc - Conditional Hourly Amt
- Calc - $ per Hrs Worked
To include overtime and/or doubletime in calculations for this pay item, mark the appropriate checkbox(es).
These options are only available when one of the following special types is currently selected:
- Calc - % of Conditional Pay
- Calc - % of Pay
- Calc - Conditional Hourly Amt
- Calc - $ per Hrs Worked
The Department specific calculation checkbox applies only to employees assigned to multiple departments. If this box is marked, the properties for a pay item apply only to the department to which it is assigned. If you do not mark this box, the application uses the properties of this pay item in the home department only, ignoring any settings for the same pay item in a subsequent department.
For example, if a pay item of type Calc - Fixed Amount appears in more than one department, the application ignores the amount assigned to the second department and splits the fixed amount designated to the first department between both departments.
Note: This checkbox is only available when one of the following special types is currently selected for the pay item:
- Calc - % of Conditional Pay
- Calc - % of Pay
- Calc - Fixed Amount
- Calc - $ per Hrs Worked
Mark this checkbox to prevent the selected pay item from displaying on payroll check stubs.
For use with clients using daily time entry
Marking this checkbox will cause the selected pay item to be excluded from daily time entry and the Certified Payroll Worksheet, even if it meets the requirements for inclusion.
Click this button to open the Special Timing dialog, where you can specify special calculation timing for the selected pay item.
This button is only available if one of the following special types is selected for the pay item:
- Calc - % of Conditional Pay
- Calc - % of Pay
- Calc - Conditional Hourly Amt
- Calc - Fixed Amount
- Calc - $ per Hrs Worked
From the drop-down list, select the 1099 item to be associated with this pay item. When a 1099 item is selected, a 1099 form can be created for amounts associated with the pay item for employees using that pay item.