The Trial Balance Report contains balance information from the Chart of Accounts but does not include any transaction detail information. You can print summary or detailed reports for any range of dates, including current and prior years. You may also optionally include Balance and/or Budget information, combining account information, separate debit/credit columns, zero balance accounts, and period end dates for headings.
Open the File > Print dialog using any of the following methods.
- Click the Print button on the toolbar.
- Click the Print Reports icon on the shortcut bar.
- Choose Print Reports from the File menu.
On the Reports tab in the Print dialog, double-click Trial Balance Report to move this report to the Selected pane. With Trial Balance Report still highlighted, click the Options button to open the print options dialog for this report.
See also: Write-Up CS reports
Print options
Print options for a report may be saved as part of a report profile. Otherwise, print options automatically revert to their default settings when you deselect a report for printing or exit the Print dialog (unless the Save report options checkbox is marked in the Print tab of the Setup > User Preferences dialog).
General tab
Choose a sort order from the drop-down list.
Specify the starting and ending periods for the Trial Balance report by selecting the appropriate period or Memo from the drop-down lists
Note: These fields are active only if you have selected Detailed in the format field.
Enter the number of units (e.g., months or quarters) in the current period (if different from the program default).
Note: This field is available only if you have selected Summary in the format field.
Enter the report end date (if different from the program default).
Note: This field is available only if you have selected Summary in the format field.
Enter the number of extra lines per account (if any) that you would like to include in the report.
To include in the report accounts with zero balances, mark the Print zero balance accounts checkbox and select either of the following options:
- Only accounts with activity
- All accounts
Select the type of amount(s) that you would like to include in the report:
- Balance (default = ON)
- Budget (default = OFF)
- Adjusted Budget (default = OFF)
These options are available for the Summary formation only.
Select the range of data to include in the report:
Select the year(s) that you would like to include in the report:
- Single year (default)
Choose the year from the drop-down list.
- All years
Includes the balances from every saved year for the current client.
- Range of years
Specify the beginning and ending years to include by choosing them from the drop-down lists.
The following optional information may also be included in this report. Mark the checkbox for each item that you want to include in the report.
- Print combining accounts (default = OFF)
Available only for a location/department client when the sort order is based on locations/departments grouped by combining accounts.
Print combining accounts only (default = OFF)
Available only when the sort order is based on locations/departments grouped by combining accounts and the option to print combining accounts is marked.
- Print period end dates for headings (default = OFF)
Available only if you have selected the Detailed format.
- Include grid lines (default = OFF)
Not available if the Alternate background color on reports option is currently marked in the Print tab of the Setup > User Preferences dialog.
- Separate debit/credit columns (default = OFF)
Use total balance (default = OFF)
Available only when the Separate debit/credit columns checkbox is marked.
Loc/Dep Selection tab
You may choose to include either all or selected locations/departments in this report.
The Available (left pane) and the Selected (right pane) sections of this dialog are enabled only if the Print selected locations/departments option is marked.
This pane is enabled only if the Print selected locations/departments option is marked at the top of this tabbed page.
All locations and/or departments in the client's database are listed here (except those already listed in the Selected pane). Double-click a department and/or location to select it for inclusion in this report.
This pane is enabled only if the Print selected locations/departments option is marked at the top of this tab. All locations and/or departments that have been selected for inclusion in this report are listed here.
You may choose one or more of the following options for this report:
- Combine location/department accounts: Location and department accounts are grouped together on the Trial Balance Report.
- Page break after each location/department: A page break is inserted in the Trial Balance Report after accounts for each selected location and/or department is printed. (Note that this option is available only if the sort order is set to Account number on the General tab of the Trial Balance Report Options dialog.)
- Print locations/departments in separate columns: This option is available only when the sort order is set to Loc/Dept grouped by combining accounts and both the Print Combining Accounts checkbox and the Print Combining Accounts Only checkbox are selected on the General tab of the Trial Balance Report Options dialog.
Font tab
Typeface/Size
Page Layout tab
Page Layout and Options
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