The Trial Balance Worksheet prints out a blank report with columns where you may write in your own information. There are three Worksheet formats available: Unadjusted, Adjusted, and Tax. All three formats look at the balances in the Chart of Accounts. Options are available to include prior-year balances and to separate some information into columns.
The Unadjusted worksheet prints with year to date balances and part year balances (if selected)and then adds blank columns for you to fill in.
The Adjusted worksheet includes any transactions that were entered as adjusting transactions in the current period. For additional details, see Adjusting Entry Procedures in Write-Up CS (PDF).
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The Tax worksheet includes any transactions that were entered as tax adjustments in the current period.
Open the File > Print dialog by using one of the following methods.
- Click the Print button on the toolbar.
- Click the Print Reports icon on the shortcut bar.
- Choose Print Reports from the File menu.
On the Reports tab in the Print dialog, double-click Trial Balance Worksheet to move this report to the Selected pane. With Trial Balance Worksheet still highlighted, click the Options button to open the print options dialog for this report.
See also: Write-Up CS reports
Print options
Print options for a report may be saved as part of a report profile. Otherwise, print options automatically revert to their default settings when you deselect a report for printing or exit the Print dialog (unless the Save report options checkbox is marked in the Print tab of the Setup > User Preferences dialog).
General tab
Choose a sort order from the drop-down list.
Choose the basis for this report by selecting it from the drop-down list. Your selection affects which options are available on the rest of the dialog.
- Unadjusted (default)
The Unadjusted worksheet prints with year to date balances and part-year balances (if selected) and then adds blank columns for you to fill in.
- Adjusted
The Adjusted worksheet includes any transactions that were entered as adjusting transactions in the current period.
- Tax
The Tax worksheet includes any transactions that were entered as tax adjustments in the current period.
- Budget
The Budget worksheet includes any journal entries that were entered as budget adjustments in the current period.
Enter a report end date. The field defaults to the current period ending date.
Enter the number of extra lines per account to appear on the report.
To include in the report accounts with zero balances, mark the Print zero balance accounts checkbox and select either of the following options:
- Only accounts with activity
- All accounts
The following optional information may also be included in this report. Mark the checkbox for each item that you want to include in the report.
- Print combining accounts
Available only if the Chart of Accounts mask (on the General Ledger tab of the File > Company Properties dialog) is set up to accommodate locations and/or departments. If this checkbox is marked the Print combining accounts only option is also available.
- Include grid lines
Not available if the Alternate background color on reports option is currently marked in the Print tab of the Setup > User Preferences dialog.
- Include prior year balances
- Separate P&L and B/S columns
- Include AJE description
- Separate debit/credit columns
If this checkbox is marked, the following three options are available:
- Default presentation
- Print net debit/credit amount
- Separate Adjustment columns only
Loc/Dep Selection tab
You may choose to include either all or selected locations/departments in this report.
The Available (left pane) and the Selected (right pane) sections of this dialog are enabled only if the Print selected locations/departments option is marked.
This pane is enabled only if the Print selected locations/departments option is marked at the top of this tabbed page.
All locations and/or departments in the client's database are listed here (except those already listed in the Selected pane). Double-click a department and/or location to select it for inclusion in this report.
This pane is enabled only if the Print selected locations/departments option is marked at the top of this tab. All locations and/or departments that have been selected for inclusion in this report are listed here.
You may choose one or more of the following options for this report:
- Combine location/department accounts: Location and department accounts are grouped together on the Trial Balance Report.
- Page break after each location/department: A page break is inserted in the Trial Balance Report after accounts for each selected location and/or department is printed. (Note that this option is available only if the sort order is set to Account number on the General tab of the Trial Balance Report Options dialog.)
Font tab
Typeface/Size
Page Layout tab
Page Layout and Options
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