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Use the following procedures to transfer general ledger account balances, tax code information, and journal entry detail from a Workpapers CS client into the client's database within GoSystem Tax RS (v.12-2 and higher). The export file (XML format) contains Workpapers CS tax codes that are automatically mapped to the corresponding Tax Return Codes and M-3 Return codes when they are imported.

The tax code assignments that you make in Workpapers CS for specific general ledger accounts enable GoSystem Tax RS to carry account balances to the proper lines on the appropriate tax forms.

If you use method 1 below, verify that the data paths are set up correctly in both applications prior to transferring account balances from Workpapers CS to GoSystem Tax RS.

For Workpapers CS: Choose Setup > File Locations > Export tab to set up file locations for GoSystem Tax RS and other applications.

Use these procedures to transfer a client's general ledger account balances from Workpapers CS to GoSystem Tax RS.

Pre-import steps in Workpapers CS

Assign the appropriate tax codes for the selected client. You can enter these codes in either of the following screens.

• In the Tax information section of the Setup > Chart of Accounts screen.
• In the data-entry grid in the Actions > Enter Trial Balance screen.

  Note: If the data-entry grid does not include a Tax Code column, click the View Maintenance link at the top of the screen, and then add a column for tax codes.

Two methods for integrating with GoSystem Tax RS

• Method 1: (Intended for use in, but not limited to Workpapers CS in the Virtual Office CS environment.) Manually create the export file via the Export Client Data wizard in Workpapers CS and then import the file into GoSystem Tax RS.
• Method 2: Initiate the generation of the export file from Workpapers CS within GoSystem Tax RS, and then import the client data.

Method 1: Steps in Workpapers CS to create the export file.

1. Choose File > Export > Client Data.
2. In the Export Client Data Wizard, select the client from the drop-down list or mark the Perform batch export of client data checkbox to select multiple clients. (You can choose multiple clients on the next screen when this checkbox is marked.)
3. Select GoSystem Tax from the drop-down list in the Export to program field.
4. Enter the path or browse to the client data file. (The default data file location for each export type can be defined in the Export Data tab of the Setup > File Locations dialog.)
5. Specify the tax year of the data to be exported by selecting it from the F4 drop-down list.
6. For a single client export: Click the Export button to create the export file for the selected client, and then view or print the Tax Export Diagnostics report.
7. For batch export: Click Next to select multiple clients for batch processing, and then click the Export button to create the export files for the selected clients and view or print the Tax Export Diagnostic report.

Steps in GoSystem Tax RS to transfer the export file from Workpapers CS.

1. From the Returns tab, mark the checkbox to choose the return to import balances into.
2. Select Trial Balance > Workpapers CS.
3. In the new window, choose the file to import in Step 1.
4. In Step 2, mark the checkbox for each type of item to import into GoSystem Tax RS and specify the type of balances to import.
5. Step 3 will inform you that the import is complete.

Method 2: Steps in GoSystem Tax RS to request the generation of the export file from Workpapers CS.

1. Open the client in GoSystem Tax RS and choose File > Import > from Workpapers CS.
2. In the Creative Solutions Import Wizard, browse to the location of the Workpapers CS application files (for example, C:\Program Files (x86)\Creative Solutions\Workpapers CS).
3. In the bottom section of the Creative Solutions Import wizard, highlight the Workpapers CS client whose balances you want to import, and click Next.

   Note: If there are no clients listed in Creative Solutions Import wizard, verify that the locations of the program files are specified correctly.

4. Mark the checkbox for each type of item to import into GoSystem Tax RS.
5. Specify the type of balances to import and click Next.
6. After the import is complete, choose Options > Merge Now in the GoSystem Trial Balance so that balances can flow into the Tax Forms within the application. 
7. Click the Finish button.

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