Rolling an engagement forward

Alerts and notices

When you roll an engagement forward, AdvanceFlow creates a new engagement in the next reporting period, with a duplicate folder structure and duplicate account numbers.

Each engagement has a unique trial balance associated with it. Therefore, when you roll an engagement forward, AdvanceFlow creates a new trial balance that does not include any current-period balances.

  1. Click the Engagements button at the bottom of the navigation pane, then in the navigation pane, click the engagement that you want to roll forward.
  2. Click the Engagement Administration Engagement administration button button above the navigation pane.
  3. Click Roll Forward and then click OK.
  4. Verify and update the engagement information (engagement name, engagement type, PIC, assigned staff) and tax information (vendor and entity), as needed, and then click Next.
  5. Verify the reporting periods and accounts, then click Next.
  6. Verify or update the engagement dates, completion date, deletion date, and GoFileRoom indexing, then click Next.
  7. Mark the checkboxes for the trial balance options to apply to the engagement, then click Next.
  8. The Workpaper Roll Forward Settings dialog lists all workpapers in the engagement. You can view or edit the roll-forward properties that were originally set up for a workpaper.

    To view or edit the properties, highlight the workpaper, right-click, and choose Properties. Then select the property to apply to the roll forward.

    • Include: AdvanceFlow carries forward the workpapers into the new engagement during the Roll Forward process.
    • Exclude: AdvanceFlow does not carry forward the workpapers into the new engagement during the roll-forward process.
    • Replace with placeholder: AdvanceFlow inserts a placeholder document during the roll-forward process.
    • Replace from SMART: AdvanceFlow carries forward the workpapers into the new engagement as placeholders until the SMART Practice Aids engagement is rolled forward.
    • New without responses: AdvanceFlow carries forward the workpapers into the new engagement from the PPC Checkpoint Tools document version available to your firm.
    • Set during Checkpoint Engage roll forward: AdvanceFlow carries forward the workpapers into the new engagement as placeholders until the Checkpoint Engage engagement is rolled forward.
    To select the same roll-forward property for multiple workpapers at the same time, hold the SHIFT or CTRL key as you click workpapers to select them, right-click, and click Properties.
  9. Click Next to continue.
  10. The New Workpaper Properties dialog lists all workpapers that have been selected to roll forward in this engagement. You can change the reference number and/or description for any of the workpapers.

    To update the information, highlight the workpaper to update, click the workpaper's reference number or description, and enter the new information.

  11. Click OK to complete the roll-forward process.

Note: If you are licensed for PPC's SMART Practice Aids or Checkpoint Engage, AdvanceFlow displays a yellow bar in the Workpapers tab to indicate that a roll forward of the SMART Practice Aids engagement or Checkpoint Engage is pending.

Adjusting balances after the roll forward

After the roll forward is complete, the Trial Balance tab of the newly rolled forward engagement no longer shows current-period balances. Review the items below to establish and adjust the engagement's current and prior balances.

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