Sorting and focusing the Drawer list

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FileCabinet CS provides several options for sorting and focusing the Drawer list to help you quickly access documents of interest.

You can access sort and focusing features for the Drawer list by clicking the Sort/Focus button Sort/Focus off.

Note: When focus options are set for the Drawer list, the Sort/Focus button displays the green circle icon Sort/Focus on.

Sorting the Drawer list by name or by drawer ID

  1. Click the Sort/Focus button in the Folders Window.
  2. Click either the Drawer ID or Name option.
  3. Click OK.

Note: By default, the Drawer list is sorted by drawer ID. To sort the Drawer list by name, you can also choose Setup > User Preferences > Drawer List tab and mark the Present drawers sorted by name checkbox in the Drawer List tab.

Displaying drawer contents by year or folder name

  1. Click the Sort/Focus button in the Folders Window.
  2. Click either the Years within each folder or Folders within each year option.
  3. Click OK.

Note: By default, drawer contents are displayed in the Folders window as years within each folder. To show drawer contents as folders within years, you can also choose Setup > User Preferences > Drawer List tab and mark the Display drawer contents as folders within each year checkbox in the Drawer List tab.

Focusing the Drawer list by drawer status or specific folders

  1. Click the Sort/Focus button in the Folders Window.
  2. Mark the Focus drawer list checkbox.
  3. When this checkbox is marked, you can mark or clear any of the checkboxes in the Focus drawer list group box to focus the Drawer list based upon drawer statuses, OCR data retrieval status (if licensed for source-document processing), or included folders.

Note: For more information on drawer statuses, see Assigning and updating drawer status.

Hiding drawer names

  1. Click the Sort/Focus button in the Folders Window.
  2. Click the Drawer ID option.
  3. Mark the Hide drawer names checkbox.
  4. Click OK.

Note: By default, the drawer names are listed in the Drawer list.

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