Archiving Digita FileCabinet data in Digita Virtual Office

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Digita FileCabinet provides the ability to archive older, seldom-accessed documents to a separate location to reduce space usage in the main location, improve performance, and lessen visual clutter on the screen. For information on the basic steps for archiving, see Archiving documents.

Digita Virtual Office offers two types of data storage space: active and archived. We allocate 4GB of storage space for each Digita NetStaff portal that has access to applications through Digita Virtual Office. We allocate 500MB of space for each NetStaff CS portal that does not have access to applications through Digita Virtual Office. Additional premium active space is available. Storage space for archived Digita Virtual Office client data exists on the W:\ drive.

Store only ARCHIVED data on drive W:\, and not active data because the W:\ drive is slower and has less aggressive backup routines.

When archiving Digita FileCabinet documents in the Digita Virtual Office environment, the archive must be created at W:\Cabinet_Archive. You can verify the archive location in the Archive tab of the Setup > Configuration dialog.

To access the archive without being prompted each time for the data location, change the Digita FileCabinet Archive data path to W:\Cabinet_Archive in the File Locations tab of the Setup > User Preferences dialog.

Do not archive documents to your local drive (C$ on 'Client' (V:\)). The overhead for this process requires a significant amount of data to be written from the Digita Virtual Office servers over the internet, which can be time consuming and prone to failure, and may result in lost data. Even if you are able to create an archive on a local drive, only the workstation from which the archive is created is able to read the archive, and the process of reading the drive may be extremely slow and/or unusable. Alternatively, we recommend that you create the archive in the cloud (Y:\ or W:\ drive).  

For information on archiving data in the Digita Virtual Office environment for other Digita Virtual Office applications, see the Minimizing Disk Space Usage in Digita Virtual Office PDF.


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