Archiving Digita FileCabinet data in Digita Virtual Office

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Digita FileCabinet provides the ability to archive older, seldom-accessed documents to a separate location in order to reduce space usage in the main location, improve performance, and lessen visual clutter on the screen. For information on the basic steps for archiving, see Archiving documents.

Digita Virtual Office offers two types of data storage space: active and archived. We allocate 4GB of storage space for each Digita NetStaff portal that has access to applications through Digita Virtual Office. We allocate 500MB of space for each NetStaff CS portal that does not have access to applications through Digita Virtual Office. Additional premium active space is available. Storage space for archived Digita Virtual Office client data exists on the W:\ drive. This drive is expected to be slower and have less aggressive backup routines; therefore, only ARCHIVED data should be stored on W:\. Active data should not be stored in the archive drive.

To archive to the W:\ drive, verify that the path listed in the Archive location group box points to W:\Cabinet_Archive.

Note: To access the archive without being prompted each time for the data location, each Digita FileCabinet user should navigate to Setup > User Preferences > File Locations, and change the Digita FileCabinet Archive Data path to W:\Cabinet_Archive.

Do not archive documents to your local drive (C$ on 'Client' (V:\)). This process would need to write a significant amount of data from the Digita Virtual Office servers over the internet to your local machine. As a result, the process will be much more time consuming than creating the archive in the cloud (Y:\ or W:\ drive), and it can be prone to failure. Attempting to create archives on your local drives may result in lost data. Even if you are able to create an archive on a local drive, only the workstation from which the archive was created will be able to read the archive and the process of reading the drive may be extremely slow or unusable.

When archiving Digita FileCabinet documents in the Digita Virtual Office environment, the archive must be created at W:\Cabinet_Archive.

For information on archiving data in the Digita Virtual Office environment for other Digita Virtual Office applications, see the Minimizing Disk Space Usage in Digita Virtual Office PDF.

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Overview of archiving