New Client dialog or Client Properties dialog

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To add a new client to Fixed Assets CS, choose File > New Client.

To update information for an existing client, open that client and then choose File > Client Properties.

Fields & buttons

Use this drop-down list to select the data location in which you want to store the new client's data. You must add a data location in the Setup > System Configuration > Data Locations tab before you can select it here.

Note: This field is read-only if you have not set up additional data locations or if you are viewing this field in the Client Properties dialog.

Enter up to 11 alphanumeric characters to represent the unique ID for this client. Do not include any blank spaces or special characters. The application automatically uses all capital letters for this field.

If you also process information for this client in UltraTax CS, Accounting CS, or Creative Solutions Accounting (Write-Up CS or Trial Balance CS), you must use the same client ID in all applications.

Enter the client's full name. Fixed Assets CS uses this name on all reports, including the Form 4255, Form 4797, and Form 4562 facsimiles.

Enter the client's entity type, or press F4 and choose the correct entity type from the drop-down list.

Enter the client's employer identification number or Social Security number. Fixed Assets CS automatically inserts the hyphens based on the entity type.

If the client has applied for but not yet received an EIN or SSN number, enter the letter A in this field. Fixed Assets CS then prints Appl'd For wherever the number is required on forms or reports.

Enter the client's fiscal year-end date using the MMDDYY format.

Note: Fixed Assets CS automatically updates this field when you advance to the next fiscal year (by clicking the Close to the Next Year button on the File > Select Period to Process dialog).

Choose the appropriate calculation period for this client (Annual, Quarterly, or Monthly) and then enter the ending date for the client's current depreciation period using the MMDDYY format.

Notes

  • Fixed Assets CS calculates the current depreciation by figuring depreciation through the end of the current period less that already taken during the year.
  • When you use the File > Select Period to Process dialog to change to a different processing period for the open client, the change is automatically reflected in the Current period ending date field in the File > Client Properties dialog and in the title bar of both the Asset List window and the Asset Detail dialog.

Fixed Assets CS uses the fields in the Short Years tab to calculate the correct prior and current depreciation expense for assets. These fields are also used to indicate if the client's first year was a short year.

  • Oldest: If the company has a year end prior to the year end entered in the Interim field, enter that year end date here.
  • Interim: If the company has a year end prior to the date entered in the Most recent field, enter that year end date here.
  • Most recent: Enter the company's first year end that is prior to the date entered in the Current fiscal year end field.

    Note: When the first year of business is a short year, enter in this field the ending date of the month preceding the month that the short year began.

When you are done making your changes, choose Tasks > Calculate All Assets to recalculate depreciation for all of the current client's assets.

Due to the importance of these fields for accurate depreciation calculation, Fixed Assets CS does not let you close the New Client dialog (or the Client Properties dialog) until the year ends are entered correctly. Verify the following conditions exist.

  • The dates are entered in ascending order from the Oldest to the Most recent field.
  • You only enter year ends that are different from the year end preceding or following.
  • You only enter year ends prior to the year end entered in the Current fiscal year end field.
  • You enter the year in MMDDYY format because the application only calculates depreciation based on whole months. Therefore, the DD should be the last day of the month.

Examples

  • A client with the current FYE of 6/30/16 had the prior fiscal year ends of 6/30/15, 3/31/15, 3/31/14, 6/30/13, and 9/30/12. You would enter 3/31/15 in the Most recent field, 6/30/13 in the Interim field, and 9/30/12 in the Oldest field.
  • This is the client's first year and it is a short year. The client's fiscal year began 5/15/16 and ended 12/31/16. You would enter 4/30/16 in the Most recent field.

This field displays the most recent status event logged by a user for this client.

Note: This field is not available in the New Client dialog.

Click this button to open the Client Status dialog in which you can change client status events or schedule events.

Note: This button is not available in the New Client dialog.

Click this button to open the Advanced Properties dialog in which you can password protect the client's data.

Note: Depending on your security configuration, you might need to enter the master password before you can open the Advanced Properties dialog.

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