Managing bookmark separators

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You can configure on screen bookmarks and print reusable bookmark separator sheets. Users will then be able to add bookmarks to pre-defined documents when editing them as PDFs in GoFileRoom. Printed bookmark separator sheets can be used as separator sheets in a batch of documents that will be scanned.

Configuring bookmark separators

Users who have the permissions to edit PDF documents can also select a specific icon that will produce pre-defined bookmarks. The pre-defined bookmarks are specified on this page for each drop-down value.

Note: You must have Adobe Acrobat in order to create on screen bookmarks in a document.

  1. Choose Administration > Manage Fileroom, and click the Lists tab.
  2. Click the On Screen Bookmarks link.
  3. Select the drawer that requires pre-defined bookmarks from the Drawers field. You will only see index fields that are drop-down fields.
  4. Expand the field for which you will be adding bookmarks. If the field is a parent drop-down field, you will have to expand the parent values to view and select the child values.
  5. Select the value (usually a document type) that requires pre-defined bookmarks.
  6. On the right side of the screen, enter a value in the List Value field, and then click Add. You may update, remove, or clear all the values. Additionally, the bookmark list may be in alphabetical or logical order.
  7. When all pre-defined bookmarks are added, click Save.

Printing pre-defined bookmark separator sheets

In addition to adding pre-defined bookmarks to PDF documents, you can provide scan operators with printed bookmark separator sheets. bookmark separator sheets add bookmarks to the scanned documents when added to a batch of paper documents.

  1. From the Lists tab, click the On Screen Bookmarks link.
  2. Select the appropriate drawer from the Drawers field.
  3. Select the list value that contains the pre-defined bookmarks you wish to print.
  4. Click the Print button.
  5. In the Print dialog, click the Print button.

Note: Bookmark separator sheets are for use with ScanFlow only.

Related topic: GoFileRoom Administration

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