FileCabinet CS provides the ability to archive older, seldom-accessed documents to a separate location to reduce space usage in the main location, improve performance, and lessen visual clutter on the screen. For information on the basic steps for archiving, see FileCabinet CS: Archiving Documents.
Virtual Office CS or SaaS offers two types of data storage space: active and archived. We allocate 4 gigabytes (GB) of storage space for each NetStaff CS portal that has access to applications through Virtual Office CS or SaaS. We allocate 500 MB of space for each NetStaff CS portal that does not have access to applications through Virtual Office CS or SaaS. Additional premium active space is available. Storage space for archived Virtual Office CS client data exists on the W:\ drive. This drive is expected to be slower and have less aggressive backup routines; therefore, only archived data should be stored on W:\. Active data should not be stored in the archive drive.
To archive to the W:\ drive, verify that the path listed in the Archive location group box points to W:\Cabinet_Archive.
Note: To access the archive without being prompted each time for the data location, each FileCabinet CS user should navigate to Setup > User Preferences > File Locations, and change the FileCabinet CS Archive Data path to W:\Cabinet_Archive.
Do not archive documents to your local drive (C$ on 'Client' (V:\)). This process would need to write a significant amount of data from the Virtual Office CS or SaaS servers over the internet to your local machine. As a result, the process will be much more time-consuming than creating the archive in the cloud (Y:\ or W:\ drive), and it can be prone to failure. Attempting to create archives on your local drives may result in lost data. Even if you are able to create an archive on a local drive, only the workstation from which the archive was created will be able to read the archive and the process of reading the drive may be extremely slow or unusable.
When archiving FileCabinet CS documents in the Virtual Office CS or SaaS environment, the archive must be created at Y:\FcabData\$Archive or W:\Cabinet_Archive.