Defining the 1041 electronic filing configuration

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To configure UltraTax CS to file 1041 returns electronically, you first need to set global options in the Setup > Office Configuration > E-Filing tab. The options you set in this tab apply to all clients and include options for Electronic Filing Identification Numbers (EFINs), state electronic files, and alternate Electronic Return Originator (ERO) information.

The first time you start UltraTax CS, perform the following steps to enter your EFIN and ERO information for UltraTax/1041.

If your firm uses multiple installations of UltraTax CS and/or multiple file locations, please see Electronic filing with multiple installations of UltraTax CS and/or multiple data locations for details about issues that can occur with these configurations.

This procedure helps you do the following:

  1. Choose Setup > Office Configuration to open the Office Configuration dialog.

    Note: Depending on your security configuration, you might be prompted to enter the master password before you can open the Office Configuration dialog. The master password is specified in Setup > Security.

  2. Click the E-Filing tab.
  3. In the EFIN (Electronic Filing Identification Number) group box, you can select one of the following options.
    • If you are filing electronic returns using only one EFIN, click the All returns in this office will file using EFIN option and enter the six-digit, IRS-assigned EFIN in the field provided.
    • If you are using different EFINs, click the Several EFINs are being used option. After you click this option, you must then assign EFINs to each preparer in the Preparers tab. To do so, click the Preparers tab, click the Add or Edit button for each preparer, enter the appropriate EFIN in the Preparer EFIN field, and click OK to save the information.

      For UltraTax CS to properly assign this EFIN to the electronic return, you must select the appropriate preparer in the Client Properties dialog, which you can open by choosing File > Client Properties when a return is open.

  4. Click the States button. If you have not received required approval from a state or if you want to suppress the creation of electronic files for all clients for a given state, clear the checkbox next to the applicable state. (UltraTax/1041 supports electronic filing for Alabama, Arizona, Arkansas, California, Colorado, Connecticut, Delaware, District of Columbia, Georgia, Idaho, Illinois, Iowa, Kansas, Maine, Massachusetts, Minnesota, Mississippi, Missouri, Montana, New Hampshire, New Jersey, New Mexico, New York, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, South Carolina, Tennessee, Utah, Vermont, Virginia, West Virginia, and Wisconsin returns.)

    Note: The options set in this dialog affect electronic returns for all entities. UltraTax CS provides three additional options for suppressing state electronic returns.

  5. Click Done to close the States dialog.
  6. Click the ERO button to open the Electronic Return Originator (ERO) dialog. UltraTax CS uses the licensed firm information as the default for the ERO information. To enter alternate information for the ERO rather than use the licensed firm information, click the Use alternate ERO information option in the Electronic Return Originator (ERO) information for Electronic Filing Signature Form group box, and complete all of the fields for the Alternate ERO.
  7. Click Done to close the Electronic Return Originator (ERO) dialog.
  8. Click Done to close the Office Configuration dialog.
  9. Choose Setup > 1041 Fiduciary to open the 1041 Product Information dialog.
  10. Click the Other Return Options button to open the General tab in the Other Return Options dialog. The taxpayer's address is right-justified when the facsimile of Form 9325 is printed. To have the taxpayer's address print left-justified on the facsimile of Form 9325, mark the Print Form 9325 taxpayer mailing address left-justified in the Return Presentation group box. 
  11. Click OK to close the Other Return Options dialog.
  12. Click the New Client Options button to open the New Client Options dialog, mark the File the return electronically (Screen ELF) checkbox in the Other group box to automatically mark the File this return electronically checkbox on Screen ELF for new clients. If you do not want this checkbox marked automatically, clear the File the return electronically (Screen ELF) checkbox; you must then individually mark the File this return electronically checkbox on Screen ELF for each client's return you want to electronically file.
  13. Click OK to close the New Client Options dialog.
  14. If desired, Thomson Reuters can send clients an email notification on your behalf when the federal and state (if applicable) returns and extensions are accepted. This option must be selected in the client's return before the electronic file is created. For information about how to configure clients to have UltraTax CS send an acceptance email notification, see Configuring email notifications when electronically filed returns are accepted.

Related topic: Configuring UltraTax CS for 1041 electronic returns overview

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