Creating batch electronic extensions

Alerts and notices

General information

When you select multiple clients to extend at once, you are creating a batch extension. When you create a batch extension:

Batch extensions do not eliminate the need for you to enter payment amounts for extensions that need it. The extension payment will be 0 unless you enter a different amount or enter tax data that would create an amount due.

Before you start

Before you create a batch extension, you need to enter any information you want included in each client's extension, such as payment amounts and any electronic funds withdrawal information. 

Due date

The due date of the extension defaults to the IRS due date. To change the date, go to the Payments folder > Ext screen and use the Extended due date field.

Tax liability and payment amount

Choose Setup > 1040 Individual > Extensions, open the Extensions dialog, and mark the Create an extension without total tax liability or payment amounts box to include the following information in the electronic extension:

  • Zero estimate of total tax liability.
  • Zero payments, except the amount you enter in the Payments folder > Est screen > Paid with 4868 field.
  • The taxpayer name, address, and Social Security number.

If you unmark the box, the application uses the data you entered in the client to automatically calculate the payment and tax liability.

  • The calculated amount appears in the Payments folder > Est screen > Paid with 4868 ext or the Paid with 2350 ext field, depending on which extension form was calculated.
  • To force a different amount, go to the Payments folder > Ext screen and use the Estimate of total tax due (Force) and Balance due on extension (Force) fields.

Electronic funds withdrawal

  1. On the 1040 screen in the General folder, complete the Daytime telephone number field.
  2. On the Bank screen in the General folder, complete the Direct Deposit/Electronic Funds Withdrawal section.
  3. On the ELF screen in the Electronic Filing folder, complete the Electronic Funds withdrawal for extensions requested payment date field.
  4. On the PIN screen in the Electronic Filing folder, complete the Form 4868/2350 Extension PIN Information section.

Note: In addition to federal returns, UltraTax CS/1040 supports electronically filed extensions for Arizona, Connecticut, District of Columbia, Kentucky, Louisiana, Maryland, Massachusetts, New Jersey, New York, North Carolina, Pennsylvania, Tennessee, and Texas.

Due date

The due date for the extension defaults to the IRS due date for the return type and year-end date. To use a different date, go to the Payments folder > PmtExt screen and use the Extended due date field.

Tax liability and payment amount

  • The calculated amount appears in the Payments folder > PmtExt screen > Paid with extension field.
  • If you want to force a different amount, use the Balance due on extension (Force) and Estimate of total tax liability (Force) fields.

Electronic funds withdrawal

  1. On the 1120 screen in the General folder, complete the Client phone number field.
  2. On the Bank screen in the General folder, complete the Account Information section.
  3. On the ELF screen in the Electronic filing folder, complete the Extension Information section.

Note: In addition to federal returns, UltraTax CS/1120 supports electronically filed extensions for California, Connecticut, District of Columbia, Florida, Illinois, Iowa, Kentucky, Louisiana, Massachusetts, Maryland, Mississippi, New Jersey, New York, New York City, North Carolina, Pennsylvania, Tennessee, Texas, Utah, and Wisconsin.

Due date

The due date for the extension defaults to the IRS due date based on the return type and year-end date. To use a different date, go to the Payments folder > Pmt screen and use the Extended due date field.

Tax liability and payment amount

  • The calculated amount appears in the Payments folder > Pmt screen > Amount paid with extension field.
  • If you want to force a different amount, use the Balance due on extension (Force) and Estimate of total tax liability (Force) fields.

Electronic funds withdrawal

  1. On the 1065 screen in the General folder, complete the Telephone number field.
  2. On the Bank screen in the General folder, complete the Account Information section.
  3. On the ELF screen in the Electronic filing folder, complete the Extension Information section.

Note: In addition to federal returns, UltraTax CS/1065 supports electronically filed extensions for Arkansas, California, Connecticut, District of Columbia, Illinois, Kentucky, Louisiana (composite only), Maryland, Massachusetts, Mississippi, Missouri (Kansas City only), New Jersey, New York, New York City, North Carolina, Pennsylvania, Tennessee, Texas, Utah, and Vermont.

Due date

The extension due date defaults to the IRS due date based on the return type and year-end date. To use a different date, go to the Payments folder > PayExtn screen and use the Extended due date field.

Tax liability and payment amount

  • The calculated amount appears in the Payments folder > PayExt screen > Paid with extension field.
  • If you want to force a different amount, use the Balance due on extension (Force) and Estimate of total tax liability (Force) fields.

Electronic funds withdrawal

  1. On the Bank screen in the General folder, complete the Account Information section.
  2. On the ELFExt screen in the Electronic Filing folder, fill out the Form 7004 and 8868 – Extension Information section.

Due date

The extension due date defaults to the IRS due date based on the return type. To change the due date of the return, go to the Payments folder > Ext screen and use the Extended due date field.

Tax liability and payment amount

  • The calculated amount appears on the Payments folder > EstT or EstPF screen > Paid with extension field.

    Note: The Paid with extension field for 4720 extensions is located on the 4720 screen in the Excise folder.

  • If you want to force a different amount, go to the Ext or ExtPF screen and use the Balance due on extension and Estimate of total tax liability fields.
  • The 990-T and/or 4720 extension isn't generated unless data is entered or an extension payment (including 0) is entered on the Ext or ExtPF screen.

Electronic funds withdrawal

  1. On the ELF screen in the Electronic Filing folder, fill out the Extension Information section.
  2. On the ELF-2 screen in the Electronic Filing folder, complete the Electronic Funds Withdrawal Information section.

Note: In addition to federal returns, UltraTax CS/990 supports electronically filed extensions for Maryland and New York.

Automatic calculations

If you do not enter a payment and due date for a client, the application automatically calculates them when you batch print. These automatic calculations do not override data that you have entered. To see the fields that automatically complete, click the link for the entity in question below.

The Extended due date field in the Payments folder > Ext screen fills in using the IRS extended due date for the return type.

Choose Setup > 1040 Individual > Extensions, open the Extensions dialog, and mark the Create an extension without total tax liability or payment amounts box to include the following information in the electronic extension:

  • Zero estimate of total tax liability.
  • Zero payments, except the amount you enter in the Payments folder > Est screen > Paid with 4868 field.
  • The taxpayer name, address, and Social Security number.

If you unmark the box, the application uses the data you entered in the client to automatically calculate the payment and tax liability.

The calculated amount appears in the Payments folder > Est screen > Paid with 4868 ext or the Paid with 2350 ext field, depending on which form was calculated.

  • Payments folder > PmtExt screen > Extended due date field fills in with the IRS due date based on the return type and year-end date.
  • Payments folder > PmtExt screen > Paid with extension field fills in based on data entered throughout the return.
  • Payments folder > Pmt screen > Extended due date fills in with the IRS due date based on the return type and year-end date. 
  • Payments folder > Pmt screen > Amount paid with extension field fills in based on data entered throughout the return.
  • Payments folder > PayExtn screen > Extended due date field fills in with the IRS due date based on the return type.
  • Payments folder > PayExt screen > Paid with extension field fills out based in data entered throughout the return.
  • Payments folder > Ext or ExtPF screen > Extended due date field fills in based on the return type.
  • Payments folder > EstT or EstPF screen > Paid with extension field field fills in based on data entered throughout the return.

    Note: The Paid with extension field for 4720 extensions is located on the 4720 screen in the Excise folder.

Create batch extensions

To create batch extensions, complete the following steps.

  1. Choose File > Print Extensions, and mark the Paper or Create electronic file boxes.
  2. Click the Clients button.
  3. For each client you want to include in the batch, highlight it and click Select.

    Note: Any client that is open by another user on the network will not be listed.

  4. Click OK.
  5. Choose Options > Extension Print Options tab, and mark the First extension or Second extension option.
  6. Click OK.
  7. Click the Print or E-File button at the bottom of the Print dialog.

    Note: If you get an e-file error, you need to resolve it before you can continue. See Resolving e-file errors.

  8. If you are e-filing, transmit the electronic file using CS Connect

E-file errors

If you get an e-file error, you need to resolve it before you can continue. See Resolving e-file errors.

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