Configuring multi-office with multiple EFIN's and EFIN verification

Alerts and notices

To prevent fraud, when an electronic file for a tax return is transmitted to Thomson Reuters from CS Connect, the EFIN in the electronic file is compared to the Firm ID that transmitted the tax return from CS Connect. If your firm uses a multi-office configuration, it is possible that your Firm ID and the EFIN in the tax return can conflict. Here are some things to consider when configuring your multi-office configuration.

See also: EFIN verification required for electronic filing through CS Connect.

If you have not already downloaded your licenses and set up your multi-office, see UltraTax CS: Setting up branch / multi-office and office share licensing.

How to prevent conflict between Firm ID and EFIN when transmitting electronic files

  • For all offices, mark Several EFINs are being used. Assign an EFIN to each preparer on the Preparers tab in Setup > Office Configuration > E-Filing tab and enter the appropriate EFIN on each preparer. This will ensure that the EFIN assigned to the preparer will be used when creating the electronic file. 
  • Set up the default office and preparer for each staff member under Setup > Office Configuration > Default User Preferences. This will ensure that each staff member is set up with the proper office and the correct Firm ID will be used when accessing CS Connect. 

Which EFIN is included in the electronic file?

All returns in this office will file using EFIN: 

If you select this option under Setup > Office Configuration > E-Filing tab, the EFIN used in the electronic file will be from the office selected under Setup > User Preferences > My Settings > Office. It will not matter which preparer is attached to the client in File > Client Properties.

Several EFINs are being used. Assign an EFIN to each preparer on the Preparers tab.

If you select this option under Setup > Office Configuration > E-Filing tab, the EFIN used in the electronic file will be from Setup > Office Configuration > Preparers tab in the Preparer EFIN field. The preparer selected in File Clent Properties is the preparer whose EFIN will be used.

Which Firm Id is being used when an electronic file is transmitted from CS Connect?

Accessing CS Connect with a client open
  • When a preparer has been selected in File > Client Properties, UltraTax CS will use the Firm ID of the firm that the client's preparer is associated with. 
  • If no preparer has been selected for the client in File > Client Properties, UltraTax CS will use the Firm ID of the preparer selected under Setup > User Preferences > My Settings tab under the New client defaults.

    Note: The Firm ID is determined by the Firm associated with the preparer under Setup > Office Configuration > Preparer > Associate of firm field.

  • If the preparer has not been selected in either File > Client Properties or in Setup > User Preferences > My Settings, then UltraTax CS will use the Firm ID from the first office listed under Setup > System Configuration > Firm.
Accessing CS Connect without a client open
  • The Firm ID of the preparer selected under Setup > User Preferences > My Settings tab under the New client defaults: is used.
  • If the preparer has not been selected in either File > Client Properties or in Setup > User Preferences > My Settings, then UltraTax CS will use the Firm ID from the first office listed under Setup > System Configuration > Firm.