Chart of Accounts mask and segments examples

Alerts and notices

The Chart of Accounts mask is the key to defining all accounts for the client. The mask must be set up before you can add accounts to the Chart of Accounts or enter transactions in the application.

See also: Chart of Accounts overview information

General rules for the Chart of Accounts mask and segments

Before you can add accounts to a client's Chart of Accounts, you must first set up the Chart of Accounts mask in the Setup > Clients > Account Mask tab using the following rules.

  • The account mask must be between 3 and 60 characters in length. The default mask for new clients is XXXXXXXXXX (10 Xs).
  • Only the following characters may be used in the mask.
    Symbol Character
    A Alpha characters only
    # Numeric characters only
    X Any character, separator, or space
  • The account mask may contain up to 20 segments, and each segment may have an unlimited number of codes. All characters in a segment must be the same. (For example, AAA or ####.)
  • For segments consisting of X or # characters - if you do not enter all of the characters in the segment, the application pads that segment of the account number with zeroes. For segments consisting of A characters, you must enter all characters in the segment.
  • Only the predefined separators in the drop-down list may be used for the Chart of Accounts mask. An account number cannot end with a separator.

Example masks and account numbers

Example mask: ####-AA-XXX
Account (####), Location (AA), Department (XXX)

Characters
entered in Setup >
Chart of Accounts
Segments in use Account number displayed
#### AA XXX Account
(####)
Location
(AA)
Department
(XXX)
####-AA-XXX
1000 MI 100 1000 MI 100 1000-100-1000
100 OH GEN 100 OH GEN 100-OH-GEN
20<space><space>NY 20 NY 20-NY
2000 M BUS 2000 M
(Invalid)
BUS Invalid. Data must be entered in all segments that include an "A" segment between two other segments.
1000 10 100 1000 10
(Invalid)
100 Invalid. Only alpha characters may be entered in segments consisting entirely of "A" characters.
CASH CA 300 CASH
(Invalid)
CA 300 Invalid. Only number characters may be entered in segments consisting entirely of "#" characters.

Example mask: XXXX.#####.XXX.AAA
Fund (XXXX), Account (#####), Organization (XXX), Location (AAA)

Characters
entered in Setup >
Chart of Accounts
Segments in use Account number displayed
XXXX ##### XXX AAA Fund
(XXXX)
Account
(#####)
Organization
(XXX)
Location
(AAA)
XXXX.#####.XXX.AAA
1000 00100 CHM FUR 1000 100 CHM FUR 1000.00100.CHM.FUR
2000 00200 PHY WHI 2000 200 PHY WHI 2000.00200.PHY.WHI
3000 00300 ACC KEL 3000 300 KEL 3000.00300.000.KEL
3500 00350 3500 350 3500.00350
4000 A3000 PHS DOW 4000 A3000
(Invalid)
PHS DOW Invalid. Only number characters may be entered in segments consisting entirely of "#" characters.
5000 00400 EDU BL2 5000 400 EDU BL2
(Invalid)
Invalid. Only alpha characters may be entered in segments consisting entirely of "A" characters.

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