Locating transmission information for corrected form 1094-C and 1095-C internet files

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If you receive an acknowledgement of Accepted with errors for your client's 1094-C/1095-C internet file, you will need to submit a corrected 1094-C/1095-C internet file. Your corrected file must include transmission information, which includes the original receipt ID, the submission ID, and (if you are correcting 1095-C forms) record identifiers for each employee whose form has an error.

The Submission ID and record identifier that you need to include in your corrected form 1094-C/1095-C internet file can be found on the 1094-C/1095-C Batch Worksheet that was displayed when the original 1094-C and 1095-C forms were created. You can also use the following steps to locate the transmission information manually.

  1. Click the Download link in the IRS Transmission Status Details to download the XML response message file.
  2. Open the file in Microsoft Edge. The first section of the XML file includes records indicating which client's 1094-C/1095-C forms have errors. Show me
    client error records
  3. The next section of the file lists the specific error messages, along with the receipt ID, submission ID, and record identifier. This information can be entered in the Corrected File Transmission Details dialog, accessed from the Actions > Edit Payroll Tax Forms screen.
    error record example
  4. Locate the original internet file to find the employee who corresponds with the record identifier. Show me
    xml file record example

    Note: The files are initially created in the Electronic/Internet/Magnetic file location that is specified in the File Creation tab of the Setup > File Locations dialog.

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