Vendor types explained

Show expandable text

This topic describes the different types of vendors you can create in Accounting CS, how they are created, and how they are used.

In the Setup > Vendors screen, several different vendors are included in the list by default, and you can create some yourself. The drop-down list in the Vendor type field lists the different types of vendor records you can create in Accounting CS.

  • Firm: The application automatically adds the Firm vendor for each client, so it is not available for selection in the drop-down list for new vendors. The application uses the Firm vendor to link any client billing information (fees set up in the Setup > Firm Information > Billing Items screen) for printing checks or impounding funds. Using this vendor ensures that your firm receives compensation for the work that you complete for a client.
  • Tax Agent: The application automatically adds Tax Agent vendors for each client, so it is not available for selection in the drop-down list for new vendors. Based on the address information in the client and employee records, the application locates the appropriate tax jurisdictions and creates local vendors for the client based on the information in the Setup > Firm Information > Tax agents screen. These vendors receive the liability payments based on the payroll taxes owed by the client from payroll data entry.
  • Payroll Agent: You can link Payroll Agent vendors to deduction and employer contribution items. These vendors receive the liability amounts for any non-tax item that is paid via the payroll. For example, you can link a child support payroll agent vendor to the child support deduction item to collect the liabilities and pay the liabilities when they are due.
  • 1099 Recipient: Use the 1099 Recipient type for vendors that receive a Form 1099.
  • Trade: Use the Trade type for vendors that the client routinely purchases goods from but does not require a 1099 or receive compensation via the payroll.

Was this article helpful?

Thank you for the feedback!