Select the client for whom you want to export data to QuickBooks Online.

• Connect to QuickBooks / Disconnect button. Click the green Connect to QuickBooks button to open the Intuit login screen in Microsoft Edge. Sign in with your email address/User ID and password. Once you are logged in, select the appropriate company name and then authorize Accounting CS to access the data.

  If you mark the Remember me checkbox in the login screen, Accounting CS will remember your email address/User ID. Once you connect to QuickBooks Online, Intuit sends a security token to Accounting CS, and that token is valid for 180 days.

  While you are logged in to QuickBooks Online, the label for the Connect to QuickBooks button changes to Disconnect. When you click the Disconnect button, the application logs you out of the client's QuickBooks Online account and no longer remembers the login credentials.

• QuickBooks Online company name. Once you log in and authorize Accounting CS to access the client's data, the application displays the QuickBooks company name here.

• Payroll journal entries. Because you can export only payroll journal entries to QuickBooks Online, this checkbox is always marked and cannot be cleared. To include checks that had already been exported during a prior export, mark the Include previously exported checks checkbox.
• Detail to include. Mark the checkboxes for the transactions to include in the export, and then click the format to use for the export — Detail or Summary.

  The format of the exported data depends on the type of transaction you are exporting.

  • If you are exporting payroll checks, you can choose either detail or summary.
  • If you are exporting vendor payments, the transactions will always be exported in detail format and include each vendor transaction in the selected date range as an individual check, each using the reference numbers associated with that check.
  • If you are exporting impounded liabilities, the transactions will always be exported in the summary format. A separate journal entry will be created for the impounded tax agent liabilities, impounded payroll agent liabilities, and impounded firm vendor liabilities in the selected date range and will use the reference specified in the associated Reference field.

  Note. Detail format includes each payroll transaction in the selected date range as an individual check, each using the reference numbers associated with that check. Summary format creates one journal entry for all payroll transactions in the selected date range and will use the reference specified in the Payroll checks Reference field.

• Reference. Specify a reference to be used for payroll checks and various liabilities as appropriate.
• Export entries for. Specify the date range for which you want to export the payroll journal entries. If you previously exported data for this client, the application displays the date range of the last export in the Previous export date range field.
• Export Data button. Click this button to export the client's data from Accounting CS. Before the application exports the data, it automatically opens the QuickBooks Online – Manage Data dialog, where you can view prior export mappings and re-map items as necessary for future exports.
• Manage Data button. Opens the QuickBooks Online – Manage Data dialog without exporting the data to QuickBooks Online. This enables you to see the prior export mappings and to re-map items as necessary for future exports.