QuickBooks Online - Manage Data dialog

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Use the QuickBooks Online - Manage Data dialog to map the client's QuickBooks Online data to Accounting CS data.

You can open this dialog from within the QuickBooks Online Import dialog using either of the following methods.

Note: If you find that you need to re-import certain data that you previously imported, Accounting CS allows you to do that. You must first delete the affected imported transactions from Accounting CS and then re-import the transactions using the same date range as before. Accounting CS will import only new or changed transactions within the previously used date range.

Tabbed pages in this dialog

If you accessed this dialog by clicking the Retrieve data button in the QuickBooks Online Import dialog, the grid in this tabbed page lists all transactions that were retrieved from QuickBooks Online.

Mark the checkbox for each transaction to include in the import. To select all transactions in the list, right-click and choose Select all.

Note: Intuit does not currently offer a way for Accounting CS to import payroll information from QuickBooks Online. Intuit will introduce this capability in a future release of QuickBooks Online.

The grid in this tabbed page lists all QuickBooks accounts available for import that are associated with a bank account. If a QuickBooks account number or name matches an existing Accounting CS account number or name, the application automatically maps those accounts together. However, you can map it to a different account if necessary.

Manually map all remaining QuickBooks bank accounts that will be included in the import. Note that if you are importing any transactions that use a QuickBooks bank account, you must either map that bank account to an existing Accounting CS bank account, or you must add the QuickBooks account as is.

The grid in this tabbed page lists all QuickBooks GL accounts that are available for import. If a QuickBooks account matches an existing Accounting CS account, the application automatically maps those accounts together. However, you can map it to a different account if necessary.

Map all remaining QuickBooks GL accounts that will be included in the import. Note that if you are importing any transactions that use a QuickBooks GL account, you must either map that account to an existing Accounting CS GL account, or you must add the QuickBooks account as is.

The grid in this tabbed page lists all QuickBooks vendors that are available for import. If a QuickBooks vendor name or ID matches an existing Accounting CS vendor, the application automatically maps those vendors together. However, you can map it a different vendor if necessary.

Map all remaining QuickBooks vendors that will be included in the import. Note that if you are importing any transactions associated with a QuickBooks vendor, you must either map that vendor to an existing Accounting CS vendor, or you must add the QuickBooks vendor as is.

Fields & buttons

Click the Clear Mapping button to clear all mapping, both automatic and manual, in the active tab.

Mark this checkbox to display all items that are available for import in the active tab. Clear the checkbox to display only the items that require you to manually map them.

Select the default Accounting CS mapping option for any items that have not been mapped. The application automatically selects that option in the Accounting CS mapping column.

  • Add as is. The application adds the QuickBooks item to Accounting CS using the QuickBooks name/description/ID.
  • Do not import. The application will not import the QuickBooks item to Accounting CS.
  • Blank. The application leaves the mapping column blank, requiring you to manually map those items.

If Accounting CS detects any errors in the mapping in the active tab, it displays the total number of errors found. Click the navigation buttons to scroll through the errors (highlighted in red or identified by the error Import mapping error icon) and address them as appropriate.

Click the OK button to save the mapping on each tabbed page . If you retrieved transactions from QuickBooks Online and completed the mapping of all applicable data, the import process will begin. All items must be mapped before the import can proceed. If any items have not been mapped, Accounting CS will flag those items and include them in the error count in the Error navigation section.

Click the Cancel button to close the QuickBooks Online - Manage Data dialog without saving any mapping that you completed during this session or importing any data. If you saved any mapping at an earlier point, the application retains those mappings.

Related topics

Importing client data from QuickBooks Online

Importing client data from QuickBooks

QuickBooks integration overview

Spreadsheet import - Account balances from QuickBooks

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