Disconnect and return workpapers

Alerts and notices

For licensed users of Accounting CS Workpapers

There are two methods in Accounting CS Workpapers that enable staff to work in audit-type engagements outside of the office without a connection via terminal server, Virtual Office CS, Software as a Service (SaaS), or peer-to-peer network.

Method 1 - Disconnect and return workpapers via the wizards

Use this method when the Trial Balance is not required in the field

Disconnect selected workpapers from the engagement binder via the Disconnect Workpapers wizard, update them in the field via their native application (e.g., Microsoft Word or Microsoft Excel), and then return them to the engagement binder via the Return Workpapers wizard.

Notes

  • To access this feature you must be licensed for and have installed Accounting CS Workpapers, version 2014.1.2 or higher.
  • PPC's SMART Practice Aids that are linked to the engagement cannot be disconnected and reconnected to the engagement binder. If a SMART Practice Aid document is disconnected from the engagement binder, the link is broken and they become regular unlinked Microsoft Word and Microsoft Excel workpapers.

Workflow

Disconnect workpapers from the engagement binder via the Disconnect Workpapers wizard.
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Include workpapers for remote access outside of the network
(not including Trial Balance).
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Workpapers are updated and status is Available.
Workpapers are updated and status is <i>Available.</i>
Return workpapers to the engagement binder via the Return Workpapers wizard.
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Update workpapers in their native application
(e.g., Microsoft Word or Microsoft Excel)
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Save workpapers to a removable media that can be accessed from the office workstation.
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In the office
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In the field
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For details, see Disconnecting and returning workpapers for work in the field

Method 2 - Check out and check in the client data

Use this method when the Trial Balance needs to be updated in the field

  1. Check out the client via the Client Data Management Utility, and check in the client in Accounting CS Workpapers on a fieldwork laptop that has the same version of the application installed.
  2. Use the Fieldwork Utility to attach the fieldwork laptop to the database at the client's office.
  3. Restore the client's local database to the fieldwork laptop, enabling you to access the trial balance and update audit-based workpapers, as necessary.

    Note: After completing tasks in the field, we recommend that you create a backup of the client on the fieldwork laptop via the Client Data Management Utility.

  4. Back at the office, re-attach the fieldwork laptop to the local database via the Fieldwork Utility.
  5. Check in the client's database at the office via the Client Data Management Utility.

Note: As a best practice, PPC's SMART Practice Aid's should be installed on one local machine (the server machine in a peer-to-peer network) in the field because individual workpapers cannot be backed up and restored if the application is installed on separate machines. This enables staff working in the field to create a back up from the network version of PPC's SMART Practice Aids, and then restore it into the local version. All other machines in the field should point to the server machine to work in the application.

Workflow

Click to view details Click a shape that contains a Link link icon icon to view detailed information.

Check out the client data via the Client Data Management Utility.
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Prepare all client data for
remote access outside of the network
Prepare all client data for<br>remote access outside of the network<br>
Choose Help > Fieldwork Utility to attach the database in the field.
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Restore the client's local database to the fieldwork laptop.
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In the office
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In the field
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Update the client in the field on the fieldwork laptop, as necessary.
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Create a backup of the client on the fieldwork laptop via the Client Data Management Utility.
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Restore the client's database at the office via the Client Data Management Utility.
[Not supported by viewer]
Choose Help > Fieldwork Utility to re-attach to the database at the office.
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Workpapers are updated and
 status is Available.
Workpapers are updated and<br> status is <i>Available.</i>


Related topic: Backing up and restoring data for a client using the Client Data Management Utility

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