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Use the Main tab of this screen to specify information about the bank account, including basic account information, references and general ledger accounts to use with this account, and the sort order for printing checks. You can also enable the online vendor bill payment feature.

Choose Setup > Bank Accounts. The Main tab displays by default.

Fields & buttons

  • Description. Enter a descriptive name for this bank account.
  • Inactive checkbox. Mark this checkbox if this account is not currently used. If the application determines that there are pending and/or unprinted vendor or payee checks that use this bank account, the application will not allow you to enter new activity for this bank account. If an inactive bank account has been selected for any existing unprinted checks, bank account transaction templates, or vendor records, you may want to select a different (active) bank account for those items. For details, see Changing the status of a bank account to inactive.

    Note: To reactivate an inactive bank account, mark the Include inactive checkbox in the upper-right corner of the screen to display all active and inactive bank accounts. Select the account to reactivate, and then clear the Inactive checkbox for that account.

  • Bank. Select the routing number for the bank account from the Bank drop-down list. The name of the bank will display to the right of the field.
  • Account type. Select Checking or Savings from the drop-down list.
  • Account number. Enter the account number for the bank account.
  • Account holder name. Enter the account holder name for the bank account.
  • Next check number. Specify the next check number to be used when a check is written from this bank account.
  • Use separate references for:
    • Zero amount net checks.To specify a beginning reference to be used for zero-amount net checks, such as payments via direct deposit, EFTPS, and electronic or internet files, mark this checkbox and enter the beginning reference in the text field.
  • Prompt to confirm next check number before printing. Mark this checkbox to enable the next check number or reference number for zero net checks for this bank account to be overridden during the check printing process. If this checkbox is marked, the Confirm Next Check Number dialog displays when payroll checks from this bank account are printed via the File > Print Checks screen, the Actions > Enter Transactions screen, or the Actions > Enter Batch Payroll Checks screen.
  • Account. Enter the GL account number to associate with this bank account.
  • Reconciliation J/E reference. Enter the reference to use for bank account reconciliation journal entries in the general ledger.

Select the item (vendor ID, vendor name, department, employee ID, employee name, order entered) by which to sort vendor and payroll checks (for live payroll processing only), and then choose whether to sort in ascending or descending order. For payroll checks, you can choose a primary and secondary sort order.

  • Vendor sort order
    • Net pay type - Vendor ID. Lists checks that have positive amounts first, followed by zero-amount checks, using vendor ID as the secondary sort criteria. The Sort ascending and Sort descending options are not available for this selection.
    • Net pay type - Vendor name. Lists checks that have positive amounts first, followed by zero-amount checks, using the vendor name as the secondary sort criteria. The Sort ascending and Sort descending options are not available for this selection.
    • Vendor ID. Lists checks by Vendor ID (in ascending or descending order).
    • Vendor name. (default) Lists checks by Vendor name (in ascending or descending order).
  • Payroll primary sort order
    • Department. Lists checks by department (in ascending or descending order).
    • Employee ID. Lists checks by Employee ID (in ascending or descending order).
    • Employee name. (default) Lists checks by Employee name (in ascending or descending order).
    • Location. Lists checks by location (in ascending or descending order).
    • Net pay type. Lists checks that have positive amounts first, followed by zero-amount checks. The Sort ascending and Sort descending options are not available for this selection.
    • Order entered. Lists checks in the order in which they were entered (in ascending or descending order).
  • Payroll secondary sort order
    • Department. Lists checks by department (in ascending or descending order).
    • Employee ID. Lists checks by Employee ID (in ascending or descending order).
    • Employee name. Lists checks by Employee name (in ascending or descending order).
    • Location. Lists checks by location (in ascending or descending order).

Mark the Payments processed by InterceptEFT checkbox to enable the online bill pay feature. When this is enabled, you can make vendor payments electronically via InterceptEFT.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

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Related topics

Setting up client bank accounts

Changing the status of a bank account to inactive

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