Effect of importing accountant's Transfer Disk on the CBS client's files

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

The following tables show how Transfer Files will affect the information already present in the client's files for each CBS module.

All Client Bookkeeping Solution modules

Option CSA or Accountant's Assistant command Information transferred to client Effect on client files
License Files CSA, File > Client Properties Client name and address; rights to access CBS modules; fiscal year date; Chart of Accounts mask; general ledger & payroll periods. Overwrites existing license information.
Checkbooks CSA, Setup > Checkbooks Checkbook description and bank name; general ledger account number; bank account number; type of checks to be printed from this checkbook; MICR information (if set up). Adds any new checkbooks to CBS.
Security Accountant's Assistant, Setup > Security User passwords; all security options. Overwrites existing passwords and security settings, except those made by the client.
CheckWriter Miscellaneous Information Accountant's Assistant, Setup > Miscellaneous Information > CheckWriter tab Export frequency; the general ledger account for undistributed amounts; general ledger accounts for Checkbook Reconciliation; specify cash-basis client. Overwrites existing information, excluding next export date. Checkbook reconciliation account numbers are overwritten.
Vendors CSA, Setup > Vendors Selected vendors, based on the type selections in the CheckWriter tab of the Setup > Miscellaneous Information dialog in Accountant's Assistant. Merges new vendors into CBS. (For CBS AP, all vendors are imported into CBS.)

Also see: Merging vendor information for a CBS client
Employee Earnings CSA, Setup > Employees > Earnings History Employee information, including names, addresses, general ledger account numbers, and earnings amounts. For both CBS CheckWriter & PayCheck: New employees are added to the CBS application. For existing PayCheck employees: overwrites the start-of-period earnings with accountant's transfer information only for pay items using identical descriptions. Any new pay items are added to employee records. Information changed or added by client subsequent to start of period is not changed or deleted. Client and accountant must be in same payroll processing period for the updated earnings information to transfer.
Employees CSA, Setup > Employees Employee information, including names & addresses. For CBS CheckWriter & PayCheck: New employees are added.
Chart of Accounts CSA, Setup > Chart of Accounts All accounts except the restricted account number ranges specified on the Accountant's Assistant Setup > Miscellaneous Information > CheckWriter tab. Overwrites client's existing Chart of Accounts and information for restricted account ranges.

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CBS PayCheck module

Option CSA or Accountant's Assistant command Information transferred to client Effect on client files
PayCheck Miscellaneous Information Accountant's Assistant, Setup > Miscellaneous Information > PayCheck tab Default payroll frequency; whole dollar rounding information; 401(k) plan setup information; SUTA information. Overwrites settings in CBS PayCheck, including SUTA information. (The next paycheck export date is never overwritten.)
Federal Tax Tables Accountant's Assistant, Setup > PayCheck Tax Information > Federal Federal tax tables, fixed values, and EIC advance payment tables. Overwrites information in client's application with overwrite confirmation; adds new information.
State Tax Tables Accountant's Assistant, Setup > PayCheck Tax Information > State All state tax information. Overwrites information in client's application with overwrite confirmation; adds new information.
Local Tax Tables Accountant's Assistant, Setup > PayCheck Tax Information > Local All local tax information.

Overwrites information in client's application with overwrite confirmation; adds new information.

Note: The employer tax portion of any local tax information set up within CSA is not imported into CBS, nor is that portion of the tax calculated in CBS.

PayCheck Items (for PayCheck & CheckWriter payroll) Accountant's Assistant, Setup > PayCheck Tax Information > Pay Items Pay items; deduction items; withholding items. Merges new items into CBS PayCheck. Changed items from CSA and Accountant's Assistant are transferred; overwrites information in the client's application with overwrite confirmation.
Payroll Departments CSA, Setup > Payroll Departments PayCheck department information. Adds new departments to CBS PayCheck. Existing payroll department information is overwritten.
Employee Templates (for PayCheck & CheckWriter payroll) CSA, Setup > Employee Templates PayCheck template information. Adds new templates to CBS PayCheck, with option to overwrite existing templates.

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CBS Accounts Payable module

Option CSA or Accountant's Assistant command Information transferred to client Effect on client files
Accounts Payable Miscellaneous Information Accountant's Assistant, Setup > Miscellaneous Information > Accounts Payable tab Account number Overwrites existing settings.

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CBS Accounts Receivable module

Option CSA or Accountant's Assistant command Information transferred to client Effect on client files
Accounts Receivable Miscellaneous Information Accountant's Assistant, Setup > Miscellaneous Information > Accounts Receivable tab Account number Overwrites existing settings.

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CBS Financial Statements module

Option CSA or Accountant's Assistant command Information transferred to client Effect on client files
Financial Statement Information Accountant's Assistant, Setup > Miscellaneous Information > Financial Statements tab Header and footer text; statement descriptions; account groups; year-end close information; whole dollar presentation; Chart of Account balances as of the current GL period; fiscal year-end information. Overwrites existing settings.

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