Transferring transactions from CSA to a CBS client

Show expandable text

Warning

Product support for the Creative Solutions Accounting platform ended on September 30, 2020.

Help & How-To Center content for the Creative Solutions Accounting platform may be outdated and is used at your own risk.

Note: This feature is available only for CSA version 2004.4.1 or higher and CBS version 2004.4.0 or higher

When generating transfer files to send to your CBS client, you can choose to transfer transactions that have been entered directly into CSA as well as CBS transactions that have been retrieved into CSA and subsequently modified in CSA.

  • Accountant's Assistant prompts you to select the transactions to be included in the transfer to update your client's CBS data.
  • The client cannot edit or delete the imported transactions, and those transactions are never exported from CBS back to Accountant's Assistant.
  • If those transactions update the checkbook register and you have enabled the checkbook reconciliation feature in CBS, the transactions will be available for the client to clear during checkbook reconciliation.
  • If you edit an AP check in CSA, that check adjustment will transfer back to CBS as a CheckWriter check. The check will cause the balances shown on the CBS financial statements and the CheckWriter Transactions List report to be adjusted, but it will not adjust the balances on any AP reports. To correctly adjust an incorrect posting on an invoice, the client must make the appropriate changes to the source payable.
  • If you retrieve transactions from CBS, transfer them from Accountant's Assistant to CSA and then delete them from the Tasks > Transactions window in CSA, a reversal of those transactions will be included with transaction transfers to CBS. To delete them without sending a reversal to CBS, make the deletions from the Utilities > Balance and Transactions Utilities dialog in CSA rather than from the Transactions window.
  • The following transaction types are not available for transfer to CBS:
    • Accounts payable, accounts receivable, budget, or reversing journal entries.
    • Any Trial Balance CS transactions other than Adjusting or Reclassifying journal entries.
    • Payroll checks. (Although payroll checks themselves are not transferred, a payroll journal entry that contains enough information - check number and amount - to complete a checkbook reconciliation is available for transfer.)
    • Tax adjustments.
    • Journal entries entered in Trial Balance CS prior to installing version CSA 2007.1.3.
    • Transactions imported from The Write-Up Solution II (WS2 for DOS).
    • Transactions that were retrieved from CBS and that have not been modified in CSA.

Top of page

Procedure

If you intend to send transactions back to a CBS Financial Statements client to correct the distributions for transactions with missing accounts, you must make the final account corrections in CSA (not in Accountant's Assistant) because only transactions modified in CSA are available for transfer back to CBS.

If you were to replace the blank account numbers with correct distribution accounts during processing in Accountant's Assistant, an "adjustment" transaction would not be available to send from CSA to your client for correcting the CBS financial statements.

  1. In CSA, set the GL period to match the period of the export data to be retrieved from the client.
  2. Open Accountant's Assistant and choose Tasks > Retrieve.
  3. Choose Tasks > Process Transactions and then choose Edit > Replace Blank Accounts to replace all blank account numbers with the Undistributed account (as specified in the CheckWriter tab of the Setup > Miscellaneous Information dialog in Accountant's Assistant).
  4. After printing reports and addressing any notes, transfer the updated transactions to CSA.
  5. In CSA, open the Transactions window and make the final corrections to account numbers for the client's latest transactions.
  6. While still in the GL period for which you just retrieved transactions, open Accountant's Assistant once again and generate a transfer disk that includes Financial Statements Information. See the Select Transactions to Generate dialog for additional details.
  7. When your client imports this transfer disk into CBS, the client's balances will be updated to reflect the account distribution changes that you made in CSA, ensuring the accuracy of the interim financial statements prepared within CBS.

Top of page

Related topics

How balances transfer from CSA to CBS

How the date options selected in Accountant's Assistant affect the posting of transactions in CBS

Was this article helpful?

Thank you for the feedback!