Louisiana Payroll Tax module

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

The Louisiana Payroll Tax module supports the following forms, as well as electronic file creation:

Choose Utilities > Payroll Tax Processing and then either click the LA state flag icon on the shortcut bar or choose View > Louisiana. Click the applicable form tab. (Louisiana must be selected in the Payroll tab of the Client Properties dialog in order for the LA flag to appear on the shortcut bar.)

Notes

  • Payroll tax processing data is kept in separate files, so any changes made to the retrieved data will not carry back to your payroll data.
  • When state SUTA files are created, they are automatically encrypted for security and stored in the \CSASYS\MAGMEDIA\year \Q# folder (where # represents the filing quarter). Before submitting these files to the appropriate agency, you must use the Save to Submittable Format command, at which point the files are decrypted. Using the Restore from Submittable Format option encrypts the files once again. You can use the preview function to view the decrypted files.

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Special information

  • For SUTA file creation, each employee must have a job title and a nominal hourly rate of pay reported in the SUTA file. This information should be entered on the Personal > W-2 tab Information tab of the Setup > Employees window as follows.
    • Enter the Job Title in the Text1 field.
    • Enter the Nominal Hourly Rate of Pay in the Text2 field (7 digits, using the format ###.####).

Note: You can enter a default job title on the SUTA File tab in the Supplemental Information dialog, which is accessed via the Actions > Payroll Tax Processing window. If a Nominal Hourly Rate of Pay has not been entered, CSA automatically generates a rate based upon the first pay item on the employee.

For each state that you will be processing for a client, you must first enter the two-character state postal code in the Payroll tab of the File > Client Properties dialog.

To have the application calculate SUTA amounts and the SUTA Worksheet report, the state field(s) need to be completed for the applicable state(s) for each employee in the Other tab of the Setup > Employees window.

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Related topics

Processing state payroll tax forms

State Payroll Tax modules in CSA

Louisiana supplemental payroll tax information

Creating a SUTA file for a payroll tax form

Unemployment file formats by state

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