ACH file - Company/Batch header record

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

There is one Company/Batch Header Record for each EPS file included in an ACH file. A Company/Batch Header Record includes the following information (position numbers are listed in parentheses):

Field Name Contents (and position numbers)
Record Type Code

The numeral 5. (01-01)

Record Type Code, example
/_images/acct_pr/csa/companybatchheader_record_type_code.gif
Service Class Code

Either the numerals 200 or 220. (02-04)

Service Class Code, example
/_images/acct_pr/csa/companybatchheader_service_class_code.gif
Company Name

Text from the Company Name field on the Direct Deposit tab of the File > Client Properties dialog.

If the Company Name field is blank, defaults to the company name entered on the File > Client Properties dialog. (05-20)

Company Name, example
/_images/acct_pr/csa/companybatchheader_company_name.gif
Company Discretionary Data

The information from the Company Discretionary Data field on the Direct Deposit tab of the File > Client Properties dialog. (21-40)

Company Discretionary Data, example
/_images/acct_pr/csa/companybatchheader_company_discretionary_data.gif
Company Identification

The information entered in the Company Identification field on the Direct Deposit tab of the File > Client Properties dialog.

If the Company Identification field is blank, defaults to 1, followed by the company's EIN. (41-50)

Company Identification, example
/_images/acct_pr/csa/companybatchheader_company_identification.gif
Standard Entry Class Code

CCD, for a tax deposit and corporate vendor deposit.

PPD, for a non-tax deposit. (51-53)

Standard Entry Class Code, example
/_images/acct_pr/csa/companybatchheader_standard_entry_class_code.gif
Company Entry Description

The information entered in the Company Description on the Direct Deposit tab of the File > Client Properties dialog. (54-63)

If the Company Description field is blank, defaults to:

  • PAYROLL, for a payroll deposit
  • PRENOTE, for a prenote file
  • TAX PAYMNT, for a tax deposit
  • VENDOR PMT, for vendor deposit

Note: If you are using the Payroll CS Impound feature, the information for the funding ACH file comes from Setup/Direct Deposit in the Impound Funding dialog and not from client properties. If you are transmitting files to InterceptEFT, enter NET PAY in this field.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

Company Entry Description, example
/_images/acct_pr/csa/companybatchheader_company_entry_description.gif
Company Descriptive Date

The information entered in the Company Descriptive Date field on the Direct Deposit tab of the File > Client Properties dialog. (64-69)

Company Descriptive Date, example
/_images/acct_pr/csa/companybatchheader_company_descriptive_date.gif
Effective Entry Date

The information entered in the Effective Entry Date field on the File > Create ACH File dialog accessed from the Maintain Electronic Transactions File dialog. (70-75)

Effective Entry Date, example
/_images/acct_pr/csa/companybatchheader_effective_entry_date.gif
Settlement Date

Completed by the bank that receives the ACH file. (76-78)

Settlement Date, example
/_images/acct_pr/csa/companybatchheader_settlement_date.gif
Originator Status Code

The numeral 1. (79-79)

Originator Status Code, example
/_images/acct_pr/csa/companybatchheader_originator_status_code.gif
Originating DFI Identification

The nine-digit bank routing number associated with the ID entered in the Originating DFI Bank ID field on the Direct Deposit tab of the File > Client Properties dialog. (80-87)

Originating DFI Identification, example
/_images/acct_pr/csa/companybatchheader_originating_dfi_identification.gif
Batch Number

The unique number assigned to each Company/Batch Header Record in the ACH file. Batch numbers are assigned in sequential order, beginning with the numeral 1. (88-94)

Batch Number, example
/_images/acct_pr/csa/companybatchheader_batch_number.gif

See also

ACH file structure and contents

File > Create ACH File dialog of the Maintain Electronic Transaction Files dialog

Direct Deposit tab of the File > Client Properties dialog

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