Vendor Checks dialog for Form 940

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

Information in the 940 Vendor Checks dialog is used when retrieving payroll information for the Form 940. The application automatically displays in this dialog information for printed or handwritten vendor checks written to the selected vendor (such as a bank or the IRS, to which client's 940 payments are made).

Choose Payroll Tax Processing from the Utilities menu, and then click the US flag (940) icon in the shortcut bar or choose View > 940, and then do the following:

  1. From the Form 940 window, choose Tasks > Retrieve Payroll Information (or press the CTRL+R shortcut keys), and select the appropriate period. To include non-taxable wages or pre-tax deductions as exempt, mark the appropriate checkbox(es). To clear any previously entered form overrides, mark the Clear Form Overrides checkbox. Click OK to continue.
  2. From the Form 940 window, choose Tasks > Vendor Checks (or press the CTRL+V shortcut keys).
  3. In the Vendor Checks dialog, choose the vendor to which the 940 payments were made by selecting it from the drop-down list. When you TAB off that field, the application fills in the checks list with the actual check information for that vendor (by check date) for the payroll period retrieved and for an additional month before and after.

    The application automatically marks the checkboxes for payment checks that fall within the Offset (In Days) period that you have specified, or you may manually mark and unmark checkboxes as appropriate for the client. If the offset is 0, then only checks in the current retrieved period are marked. The amount shown in the Total field will automatically carry to Line 13 in the Form 940 window.

  4. Click OK to save your selections in the Vendor Checks dialog and return to the Form 940 window.

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