Miscellaneous Information > CheckWriter tab

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

Use this tab section to enter miscellaneous information for the CheckWriter module of your client's CBS application. All settings on this tab - with the exception of the Restricted Account Ranges grid - affect only the CBS CheckWriter module.

From the Accountant's Assistant main window, choose Setup > Miscellaneous Information. In the Miscellaneous Information dialog, click the CheckWriter tab.

Special information

From this tab, you can do the following:

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Fields & buttons

  • Export frequency. Specify the client's recommended export frequency for CBS CheckWriter by selecting it from the F4 drop-down list. Note that this same setting also affects the export frequency for transactions from both CBS Accounts Payable and CBS Accounts Receivable.

    Note: CBS automatically calculates the next export date based on the frequency and export date you enter. This information is pulled into Accountant's Assistant when you retrieve information from your client's export files.

  • Next export date. Enter the next export date in MM/DD/YY format. Once you have retrieved data from your client's export files, the date calculated in CBS CheckWriter is automatically updated in Accountant's Assistant, based on the option you choose for the Export Frequency field. CBS uses the Next export date to determine which transactions will be included when the client exports transactions. Any transaction dated after that date will not be included in the export data.

Specify options for CBS CheckWriter

  • Undistributed. Specify the GL account number for undistributed amounts (999, for example). This is the account number Accountant's Assistant uses when uncertain about which is the appropriate account number to specify. This account number will also be entered for unspecified accounts when you choose the Edit > Replace Bank Accounts while the Tasks > Process Transactions window is active.
  • Unprinted checks JE acct. (Optional) If you enter a reference for the automatic Unprinted Checks JE field on this tab, you also need to specify a GL account number in this field. This account is used as the credit offset for the Unprinted checks JE.

    Note: If you do not specify an account for unprinted checks for a CheckWriter (non-AP) client who is using the CBS Financial Statements module, CBS will generate financial statements using the cash-basis accounting method for the unprinted checks.

  • Bank service charges. This field is for a client who will be using the Checkbook Reconciliation feature. Enter the general ledger account number or choose the account from the drop-down list to be used when your client enters bank service charges during checkbook reconciliation in CBS. Note that your client may overwrite this number.
  • Interest income. This field is for a client who will be using the Checkbook Reconciliation feature. Enter the general ledger account number or choose the account from the drop-down list to use when your client enters interest income during checkbook reconciliation in CBS. Note that your client may overwrite this number.
  • Auto balancing adjustment. This field is for a client who will be using the Checkbook Reconciliation feature. Enter the general ledger account number or choose the account from the drop-down list that CBS should use if your client needs to have CBS make a balancing adjustment to reconcile a checkbook. Note that your client can overwrite this number.
  • Email client data when Generating. To automatically send generated files to your client via email, mark this checkbox. For more details, see Generating a Transfer Disk for your CBS client.
  • Email address for client Export data. Enter the (accountant's) email address to which you want the client's Export data to be sent at the designated export dates. See also: Retrieving client data from CBS.

Choose the default 1099 type to use for this client's vendors by selecting it from the F4 drop-down list.

The setting for this field defaults to Nonemployee Compensation unless the accountant makes a different selection for the client. (To modify the list of 1099 form types that are available in the drop-down list for this field, open the CSA main window and choose Setup > System Configuration > 1099 Items.)

Notes

  • The default 1099 type is always included with information in the transfer files generated from Accountant's Assistant for the client to import into CBS, regardless of the selections in the Generate Client Information dialog.
  • For client data retrieved from CBS version 2004.1.0 or higher: If there is no 1099 item selected for an existing vendor in CSA and no 1099 form type has been assigned to the vendor in CBS, the default 1099 type assigned in Accountant's Assistant (from the CheckWriter tab of the Setup > Miscellaneous Information dialog) is used as the 1099 distribution item for the vendor in CSA.

If any transactions exist for the vendor, the information from the actual vendor transactions will always populate the 1099 distributions grid in the vendor record - both within CBS and (after the client's export data have been retrieved into Accountant's Assistant and transferred to CSA) within the Setup > Vendors window in CSA.

  • Deposits. Enter the reference for Accountant's Assistant to use for this client's checking account deposits.
  • Journal entries. Enter the reference for Accountant's Assistant to assign to journal entries and other non-bank items exported from CBS.
  • Unprinted checks JE. For an accrual-basis client, use this field if you want to include an automatic journal entry for the amount of unprinted checks when you retrieve and transfer client data from Accountant's Assistant to CSA. To use the automatic journal entry function, enter a transaction reference in this field. You must also enter a general ledger account number for the unprinted checks journal entry in the Unprinted check JE acct field. For a cash-basis client, leave this field blank.

    Note: The Unprinted Checks Journal Entry settings on this dialog serve as a toggle. If you leave both the Unprinted checks JE field and the Unprinted checks JE acct field blank, the data retrieval will not include the JE. If you later want to have the JE included, complete these fields and then re-retrieve the client's data.

You can allow your client access to the Chart of Accounts while restricting access to particular accounts. You can select which accounts you would like to restrict by choosing an account range from the drop-down lists in this grid.

  • Setting restricted accounts from this tab affects all CBS client modules for the selected client and affects all security classes (including the accountant).
  • If the client is set up to accommodate multiple departments and/or locations, combining accounts are automatically restricted (although they can be used in payroll templates).
  • If a combining account is specified in the Restricted account ranges grid, all department and location accounts associated with that account will also be restricted.

Example: For the account mask LCCC, if 300 is restricted, then 1300, 2300, and all other accounts with 300 as the last three digits in the account number will also be restricted.

For more information on combining accounts, click here.

CheckWriter payroll is enabled by default.

To disable the noncalculating payroll features in the client's CBS CheckWriter module, mark this checkbox. None of the noncalculating payroll entry or employee database features will appear in the client's CBS CheckWriter application, and help topics related to noncalculating payroll will become inaccessible in the client's application.

Marking this checkbox overrides the Setup > Security dialog options relating to CheckWriter payroll for users.

Note: Even if you disable CheckWriter payroll for the client during the setup process in Accountant's Assistant, you can still choose to enable it from the client's CBS application by logging in with the accountant's CBS password and marking the Enable noncalculating payroll option on the CheckWriter tab of the File > Security window in CBS. The security options for the following activities would also become available for selection: employee data entry; data entry of payroll checks; print payroll checks; print the Unprinted Payroll Checks List; print the Printed Payroll Checks List; print the Employee List; and view payroll departments. You would need to update the security settings for the Available user before updating them for any other users.

To disable the checkbook reconciliation feature in CBS, mark this checkbox. None of the Checkbook Reconciliation display features will appear, and help topics relating to Checkbook Reconciliation will become inaccessible in the client's application.

Marking this checkbox overrides the Setup > Security dialog options relating to Checkbook Reconciliation for users.

To generate all payroll items for a client who will be using CheckWriter payroll, mark this checkbox.

Regardless of this setting, CheckWriter payroll items are defined in the payroll departments, so the CheckWriter payroll client will not be able to view or select payroll items in CBS.

With the release of Client Bookkeeping Solution Version 2005.2.0 (Spring 2005), your CBS clients will be able to create direct deposit records that can be processed by InterceptEFT.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

To enable this feature for a client using CBS v.2005.2.x or higher, mark the Enable InterceptEFT Direct Deposit checkbox on either the CheckWriter tab or the PayCheck tab of the Setup > Miscellaneous Information dialog and then generate either CheckWriter Miscellaneous Information or PayCheck Miscellaneous Information for the client to import.

Note that the client must create a business relationship with InterceptEFT before they can submit records for direct deposit.

With the release of CBS v.2006.3.x, you can enable your CBS noncalculating payroll clients to see payroll item names from CSA by marking the Enable Payroll Item Descriptions checkbox.

See Enabling payroll item descriptions for CBS CheckWriter clients who process noncalculating payroll

To enable the client to select 1099 items for vendors during data entry for regular checks in CBS, mark this checkbox.

It is recommended that you leave this checkbox unmarked unless the client fully understands which 1099 form(s) each vendor should receive and also needs to be able to do any of the following for its vendors:

  • Report multiple 1099 types.
  • Prepare checks with only a portion reportable on a 1099.
  • Prepare checks with portions attributable to multiple 1099 types.

This checkbox option applies only to clients using CBS version 2004.1.0 or higher.

For a CBS CheckWriter client not using CBS AP. You may choose to include for transfer to the client all vendor types (rather than just 1099 vendors) by marking the Allow non-1099 vendors for CheckWriter option. You may then also choose to mark the Agents and/or Other checkbox. (Note that for a CBS AP client, all vendors are selected automatically for transfer to the client.)

For both CBS CheckWriter and CBS AP, these checkboxes determine the types of vendor information added to CSA when the client's export data is retrieved.

Notes

  • CBS controls the updating of vendor records, which are exported from CBS, retrieved into Accountant's Assistant and finally transferred back to CSA. However, information for the 1099 distributions grid (in the Setup > Vendors > Distributions tab of CSA) is based on actual transactions and is controlled only by the accountant. It is this information that subsequently produces the actual Form 1099.
  • The year-to-date vendor totals for the Form 1099 are based on the actual transactions retrieved from the client. These totals are automatically recalculated by CSA:
    • each time CBS transactions are transferred from Accountant's Assistant into CSA
    • each time the accountant moves to a new payroll period in CSA
  • CSA's ability to calculate correct 1099 vendor totals depends on being able to find the full year of vendor transactions, and this requirement is handled automatically by the retrieval process and transfer of client transactions from CBS through Accountant's Assistant and then into CSA.
  • To ensure that your client can also continue to view correct 1099 totals throughout the year and to print correct YTD information for vendor check stubs, it is strongly recommended that you not enable the client's security setting that allows mass deletion of transactions in the current fiscal year or current calendar year. It is also strongly recommended that you not enable the vendor-related client security settings Edit Vendor Form 1099 Totals.

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Related topics

Miscellaneous Information [Setup menu]

Merging vendor information for a CBS client

Enabling your CBS client to use InterceptEFT Direct Deposit

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