For licensed users of Payroll CS and the Payroll CS Direct Deposit module
Use the Direct Deposit tab of the File > New Client dialog or the File > Client Properties dialog to enter information necessary for creating an ACH file for direct deposits. This information is used for identification by the institution that will receive the ACH file and is required for creating the EPS files that are the components of an ACH direct deposit file.
Note: Much of the information to be entered on this tab should be provided to you by the bank to which the ACH file will be transmitted.
If you will be combining EPS files for multiple clients into one ACH file, the information in the Immediate destination bank ID, Immediate origin, and Reference code fields must be the same for each client to be included in the ACH file.
Fields & buttons
Enter the minimum amount required by the destination bank or by company policy for each payroll direct deposit transmittal.
The application refers to this minimum amount when saving an unprinted check during payroll check entry. If the direct deposit deduction amount on the check is below the specified minimum, the application informs you that all calculated direct deposit amounts will be zeroed if you choose to save the check.
Required information: Enter the ID of the bank that will receive the selected client's ACH file, or select it from the drop-down list.
Note: The drop-down list for this field includes all banks entered in the Payroll CS Direct Deposit module's Bank Information dialog. (To open the Bank Information dialog, choose Direct Deposit from the CSA Utilities menu. Then, from the Direct Deposit module's Setup menu, choose Bank Information.)
Required field (unless both the Immediate origin field and Immediate origin name field are filled in):
Enter the ID of the bank where the ACH file originated, or select it from the drop-down list.
Note: The drop-down list for this field includes all banks entered in the Payroll CS Direct Deposit module's Bank Information dialog. (To open the Bank Information dialog, choose Direct Deposit from the CSA Utilities menu. Then, from the Direct Deposit Setup menu, choose Bank Information.)
Required fields
Note: If you entered an ID in the Immediate origin bank ID field, you may leave these two fields blank.
Enter the immediate origin information in these fields if your bank requires something other than a routing number in the immediate origin field. The bank should be able to provide you with the appropriate information to enter here.
Enter the client's reference code. The bank should be able to provide you with the appropriate information to enter here.
Enter the client's company name (using up to 16 characters).
Enter the company discretionary data, if applicable. The bank should be able to provide you with the appropriate information to enter here.
Enter the company identification information, if applicable. The bank should be able to provide you with the appropriate information to enter here.
Enter the company entry description, if applicable. The bank should be able to provide you with the appropriate information to enter here.
Enter the company descriptive date, if applicable. The bank should be able to provide you with the appropriate information to enter here.
Required information: Enter the ID of the originating Depository Financial Institution (DFI) bank, or select it from the drop-down list.
Note: The drop-down list for this field includes all of the banks entered in the Payroll CS Direct Deposit module's Bank Information dialog. (To open the Bank Information dialog, choose Direct Deposit from the CSA Utilities menu. Then, from the Direct Deposit module's Setup menu, choose Bank Information.)
Enter the message authentication code, if applicable. The bank should be able to provide you with the appropriate information to enter here.
Enter the client's taxpayer verification number as (or if) provided by the bank.
The following options are available for this field:
- None
- SSN/EIN
- Employee/vendor ID
Choose the appropriate option, based on instructions that you receive from the bank.
For licensed users of InterceptEFT direct deposit transmission
Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.
Choose the processing window that corresponds to that specified in your agreement with InterceptEFT. The option you choose here will be reflected in the default effective date used in your direct deposit files.
- No transmission
- Standard - 4 day
- Premium - 3 day
Note: Payments to CCD vendors (for commercial vendors, vendor tax payments, or discretionary tax payments) will always use a 5-day processing window, regardless of the processing window option chosen here.
By default, the ACH files created by the application include both deposit and withdrawal transactions.
If your bank requires only the deposit transactions and not the balancing withdrawal transactions, mark the appropriate checkbox(es) to indicate the types of transactions to exclude.
- Payroll checks
- Tax deposits
- Vendor checks
Mark this checkbox to create an automatic handwritten vendor check when making child support direct deposit payments. When this checkbox is marked, the Check number field becomes available. Enter the check number you want to use for all child support direct deposit vendor checks. If you leave this field blank, the application will default to check number 100. For more information, refer to the Child support direct deposit overview topic.
If you are using the Impound feature and need separate setups for client and impound checkbook withdrawals, mark this checkbox.
You can specify the information to be used for the alternate setup by clicking the Alternate setup button.
Related topics
New Client [File menu], or Client Properties [File menu]
Setting up a client for direct deposit
ACH file structure and contents
Payroll CS Guide to Handling Direct Deposit (PDF)
This guide includes an extended example describing the client setup and processing steps for direct deposit.
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