Use the Enrollment tab of the EFTPS Batch Filer Export dialog to enter and verify information to be included in the enrollment file that you create for transmission.
Choose Utilities > EFTPS Batch Filer Export and then click the Enrollment tab.
See also: EFTPS Batch Filer Export [Utilities menu]
Fields & buttons
Required field.
Enter the nine-digit Batch Filer number provided to you by the IRS when you registered as a Batch Filer using Form 12252.
Your Batch Filer ID number identifies your firm and should be used regardless of which client is selected. After you have completed this field for your first client, the application completes it automatically for all subsequent clients.
Enter the four-digit Master Inquiry PIN provided to you by the IRS when you registered as a Batch Filer.
Your Master Inquiry PIN identifies your firm and should be used regardless of which client is selected. After you have completed this field for your first client, the application completes it automatically for all subsequent clients.
Enter the transmittal date for this EFTPS enrollment, using the MMDDYY format. The field defaults to the current date.
Enter the appropriate action code, or select it from the following options in the drop-down list:
- A Add (This is the default selection)
- T Terminate
Required field. Enter the taxpayer's name.
Not editable. Displays Business as the taxpayer type.
Enter the taxpayer's TIN.
Not available unless Action code is T (Terminate). This is assigned by EFTPS after enrolling the taxpayer.
Enter the client's two-character ISO country code. United States = US, Canada = CA.
Enter the client's two-character state postal code, or select it from the drop-down list.
You must enter the zip code when the country is US.
Enter the client's five-digit or nine-digit zip code, or select it from the drop-down list of previously entered zip codes in this custom fieldview.
Enter the appropriate remittance code, or select one of the following options from the drop-down list:
You would normally select D (ACH Debit), which is the initial default setting.
The first time you open this dialog for a client, this field is set to D (ACH Debit). If you enter C (ACH Credit) and press either the TAB or the ENTER key, the remaining fields in this dialog (except File Sequence #) are disabled and you can write the enrollment record to the batch file at that time.
If the remittance method for this enrollment is D (ACH Debit), enter the code for the appropriate input method, or select it from the drop-down list: You would normally select B (Batch).
If the remittance method for this transaction is D (ACH Debit), enter the appropriate master account flag code, or select it from the drop-down list.
This field determines whether the ACH Debit transaction initiated by the Treasury will be charged to the Batch Filer's bank account or the taxpayer's bank account.
- N use Taxpayer account
- Y use Batch Filer account
Choose the appropriate (EFTPS) Batch Filer application
- EFTBF (Batch Filer)
- BatchFilerPC32 or EFTPS Batch Provider
Required field.
If the master account flag code is N (use Taxpayer account) and you are using ACH Debits, enter the nine-digit routing transit number for the taxpayer.
The Treasury needs to know the taxpayer's bank RTN in order to initiate an ACH Debit transaction to their bank account. If the master account flag is set to use the Batch Filer account this information is not needed because the Treasury will obtain the bank routing information from the Batch Filer's registration form (Form 12252).
Required field.
If the master account flag code is N (use Taxpayer account) and you are using ACH Debits, enter the taxpayer's bank account number.
The Treasury needs to know the taxpayer's account number in order to initiate an ACH Debit transaction to their bank account. If the master account flag is set to use the Batch Filer account, this information is not needed because the Treasury will obtain the bank account information from the Batch Filer's registration form (Form 12252).
Enter the two digit file sequence number (a unique number within each day).
EFTPS enrollment records created with the same file sequence numbers on the same day will be merged into a single enrollment file, each with a unique Enrollment Number as specified by EFTPS.
If the remittance method for this enrollment is D (ACH Debit) and the master account flag code is N (use Taxpayer account), enter the code for the account type, or select it from the drop-down list:
If the remittance method for this enrollment is D (ACH Debit) and the master account flag code is N (use Taxpayer account) enter the appropriate code to indicate whether you wish to prenote the account, or select the code from the drop-down list:
- N No, Batch Filer assumes responsibility for accuracy
If you select N from the drop-down list and choose not to make a prenotification ACH debit, the Filer assumes responsibility for the accuracy of the information, including the RTN of the financial institution.
- Y Yes, prenote the account (We recommend you select this option if the tax deposits are from the taxpayer's account.)
If you are using ACH Debits and select Y from the drop-down list, EFTPS will originate an ACH Debit pre-notification against the taxpayer's bank account to verify that the RTN and bank account numbers entered are correct. When you receive the pre-note transaction through ACH, you are expected to verify that the information is correct and send a Notification of Change (NOC) to EFTPS if any corrections should be made.