Before creating an EFTPS payment file, be sure to print and review your payroll reports (choose Print Reports from the File menu). The application retrieves the following payment information directly from the client's Payroll CS or Payroll Compliance module data files:
- Taxpayer TIN
(as you TAB off the field)
- FICA-Social Security and FICA-Medicare amounts from payroll checks, and federal withholding from payroll checks
(after you click the Retrieve 94X button - if the tax code type is 940, 941, or 944 and if you have completed the Ranges to Include portions of this dialog)
Choose Utilities > EFTPS Batch Filer Export and then click the Payment tab.
See also: EFTPS Batch Filer Export [Utilities menu]
Fields & Button
These fields are accessible only if 940, 941, or 944 is currently selected in the Tax Type Code field.
To have the application automatically retrieve the appropriate amounts for the Total Payment Amount (940/941/944), and the FICA Social Security, FICA Medicare, and Federal Withholding fields (941/944), begin by specifying the date ranges to include in the retrieval. To further limit the retrieval to a set of checks within that date range, you can enter a check number range.
When you have entered your range information, click the Retrieve 94X button. The calculation is based on payroll transactions falling within the specified date range(s).
Required field.
This field populates with the nine-digit Batch Filer number you entered on the Enrollment tab.
Note: Your Batch Filer ID number is the same for all of your clients. After you have completed this field for your first client, the application completes it automatically for all subsequent clients.
This field populates with the four-digit Master Inquiry PIN you entered on the Enrollment tab.
Note: Your Master Inquiry PIN is the same for all of your clients. After you have completed this field for your first client, the application completes it automatically for all subsequent clients.
Enter the transmittal date for this EFTPS payment, using the MMDDYY format (defaults to the system date).
This field populates with the TIN you entered on the Enrollment tab.
This four digit number is assigned when your enrollment file is approved by EFTPS.
This field is not editable and it displays Business as the taxpayer type.
Choose the payroll tax type by selecting it from the F4 drop-down list.
Note: If 940, 941 or 944 is selected as the tax type code, the application automatically retrieves the appropriate amounts for the Total Payment Amount field (for 941, 944, or 940), and the FICA Social Security, FICA Medicare, and Federal Withholding fields (for the 941/944). For any other tax type, you need to enter the payment amount in the Total payment amount field.
Specify the appropriate payroll tax period ending date using the MMDDYY format.
Specify the appropriate settlement date using the MMDDYY format. This is the date you want the funds taken from the account. This should be at least one day prior to the tax due date and must be greater than the system date.
Enter the appropriate amount for the tax type currently selected in the Tax Type Code field.
Note: If 940, 941, or 944 is selected as the tax type code, this field populates based on information specified in the Ranges to include fields. For any other tax type, you need to enter the payment amount in the Total payment amount field.
If 941 or 944 is selected as the tax type code, information for this field can be retrieved automatically using the Ranges to include fields. For any other tax type, this field is not available.
If 941 or 944 is selected as the tax type code, information for this field can be retrieved automatically using the Ranges to include fields. For any other tax type, this field is not available.
If 941 or 944 is selected as the tax type code, information for this field can be retrieved automatically using the Ranges to include fields. For any other tax type, this field is not available.
Choose the appropriate EFTPS Batch Filer application:
- EFTBF (Batch Filer)
- BatchFilerPC32 or EFTPS Batch Provider
Enter the two digit file sequence number, which should be unique to the day you are sending the file.
EFTPS payment records created with the same file sequence numbers on the same day will be merged into a single payment file, each with a unique Payment Reference Number as specified by EFTPS. In other words, if you want more than one client's deposit information exported into the same payment file on the same day, you need to use the same sequence number. Otherwise, CSA will create separate files.
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