Displays the Payee name (name of the selected vendor)

Mark this checkbox if you want this vendor's checks to be posted to a direct deposit account.

Enter the ID of the bank where this vendor's checks should be deposited, or select it from the drop-down list. The program automatically uses the routing number entered for this bank in the Direct Deposit setup when creating electronic transactions.

Enter the account number of the account where payments to the selected vendor should be deposited.

Choose Checking, Credit Loan, or Savings from the drop-down list.

Choose one of the following options from the drop-down list:
Approved; Prenote/Zero Balance; or Waiting.

The program automatically updates this field from Prenote/Zero Balance to Waiting when you write a prenote file either by printing checks or by using the commands from the Direct Deposit Tasks menu. It updates this field from Waiting to Approved when you select Update Account Status from the Tasks menu in the Payroll CS Direct Deposit module.

Select the appropriate impound type from the drop-down list. This field is available only when the Commercial account checkbox is marked.

None (default option)

Billing/Other Select this option if you are creating impound transaction ACH files for billing or other purposes

Tax Select this option if you are creating impound transaction ACH files for tax purposes.

Mark the Commercial Account checkbox only if you want to create a CCD - Cash Concentration or Disbursement (corporate transaction) ACH type file rather than a PPD - Prearranged Payment and Deposit Entry (consumer transaction or regular vendor payment) ACH type file.

For Federal tax payments, mark the Federal tax type option and then select the federal tax payment type from the drop-down list.

Note: Certain federal tax types can be broken down into sub-categories within the Distributions dialog and their distributions are handled in different ways. For more information, see the distribution information for the following federal forms.

• 941/944
• CT-1
• 720

For state or local tax payments, mark the State or Local option and then enter the appropriate tax type. The state or local taxing authority should be able to provide you with the appropriate information to enter here.

When the State or Local option is selected, the Distribution amount types fields are available, which allow you to break down the total payment amount into subcategories. Specify the amount type for each line by making the appropriate selection from the drop-down lists. Your choices will be associated with the amounts reflected in the Distributions dialog of your vendor checks.

If a number other than the client's federal taxpayer ID number is to be used for the state taxpayer ID, enter that number here. Otherwise, you may leave this field blank.

Enter the period ending date, in an mmddyy format, for the applicable period that corresponds to the vendor tax type. Any updates to this field must be made manually.

Distribution amount types for Lines 1 through Line 3 are available for all state tax types, but not all federal tax types. Only tax payments for Forms 941, 720, and CT-1 allow for the tax payment to be broken down into subcategories.

For more detailed information, please refer to the Setting up a vendor for direct deposit tax payments topic.