To have the program automatically increment the reference field for each new transaction that you enter, mark the Increment journal entry references by checkbox, and also specify the number by which to increment.

Use these options to have the program automatically enter the transaction date, or a portion of the transaction date.

Have system automatically (checkbox)

To use automatic date field features, mark this checkbox and then choose the appropriate option:

• Enter period ending date

  The program enters the general ledger current period end date on every transaction.

• Enter month and year

  The program enters the current general ledger month and year but requires you to enter the day.

• Enter year

  The program enters the current general ledger year but requires you to enter the month and day.

• Leave date field blank.

  The cursor skips the date field entirely. Transactions will post the current period general ledger date. If you print reports that are sorted by date, you should not select his option.

Prompt if date is not within current GL period (checkbox)

To have the program display a warning prompt if the transaction date is not within the current GL period, mark this checkbox. Note that this prompt does not appear if a date has been entered manually and the option to leave the date field blank is also selected.

To enable the options for the Description field, mark the Have system automatically checkbox and choose one of the following options:

• Enter journal description for all entries.

  The program enters the current journal's description in the Description field for all transactions.

• Enter "Check Written" for checks and journal description for all other entries.

  The program automatically enters "Check Written" the Description field for all checks and enters the current journal description for all non-check transactions.

  Note: The program uses the Reference field to determine whether a transaction is a check or some other type of transaction. The Starting check number (default = 100) is entered during client setup in the General Ledger tab of the File > New Client dialog or the File > Client Properties dialog. Any transaction with a Reference greater than the starting check number is assumed to be a check.

• Leave description field blank.

  The cursor skips the description field during data entry in the Transactions window.

• Use general ledger account description.

  The program automatically uses the name of the assigned general ledger account as the transaction description (entered on the Checks and Deposits tab).

To select the vendor information you want to display during data entry, mark the appropriate checkbox(es):

• Use Vendor ID to autofill

  In the Account/Vendor drop-down list, the Vendor ID as defined in the Setup > Vendors window will be used to sort the vendors.

• Use Vendor description to autofill

  In the Account/Vendor drop-down list, the Vendor Description as defined in the Setup > Vendors window will be used to sort the vendors.

To define how you want to post your transactions, mark the appropriate checkbox(es):

• Post when exiting transaction data entry

  This will automatically post transactions every time you close the transaction window.

• Make reversing entry for beginning balance

  Makes a reversing entry for the beginning balances. Use this option if your firm receives ending account balances from this client each period. Choose this option to avoid having to manually calculate the net change for each account.

• Do not make automatic entries

  Will not create entries set up on Setup > Automatic Journal Entries.

• Do not post adjusting entries

  Will not post entries with a special type of adjusting.

• Do not post reversing entries

  Will not post entries with a special type of reversing.

• Do not post tax adjustment entries

  Will not post entries with a special type of tax adjustment.

• Do not post automatic entries when in prior periods

  Turns off posting of automatic journal entries except in current period.

• Do not post reference

  If you select this option, you must enter the beginning and ending reference numbers for the range of references that you do not want to post.

To include a Description column in the detail grid for the Transactions > Journal Entries tab, mark this checkbox. This will enable you to enter a separate description for each debit and credit that is part of the journal entry transaction.

To include a 1099 Item column in the data-entry grid on the Checks and Deposits tab of the Transactions window, mark this checkbox.