To enter batch payroll checks or to review checks entered via the web, follow these steps.

1. Choose Actions > Enter Time.
2. If entering payroll for multiple businesses, select the client from the drop-down list at the top-right corner of the screen.
3. In the Payroll schedule field, select the payroll schedule for this batch of checks. The other fields in this row fill automatically based on the payroll schedule you select. When the payroll schedule has been selected, the Pay date field displays the pay date for the next unprocessed pay period, based on the system date.
4. In the prompt, review the pay date and click OK to confirm. Click Cancel and contact your payroll specialist if the check date displayed is incorrect.
5. Use the Rapid tab to view basic payroll information and for quick entry or editing of the employee pay hours and amounts.

   In both the Rapid and Detail tabs, you can move to the previous or next payroll check using the Page Up or Page Down keys.

6. To modify additional payroll information, such as deductions, employer amounts, or accruable benefit hours accrued (Per hour worked, Per paycheck, or Per hourly increment accrual methods only), click the Detail tab. All relevant details about the pay information display on this tab as they will on the pay stub itself. Make any necessary modifications to the selected employee check. Note that you can also update employee information on the fly on this tab by right-clicking the Employee field.

   Note: Overridden payroll check information in the Rapid and Detail tabs and the Distributions dialogs display in red text. The application automatically recalculates all payroll check values when amounts are overridden and recalculates the values again when overrides are cleared.

   To revert a single overridden field to its original amount, put your cursor in the field and then choose Edit > Clear Override. To revert all overridden fields in the current check to their original amounts, choose Edit > Clear Check Overrides.

7. When payroll time entry is complete, click the Preview Payroll button to review your Preprocessing Summary. The preprocessing summary includes your Cash Requirements, Employee Payroll Summary, Unprinted Checks report, and Company Totals.
8. Click the Submit Batch button to submit your payroll time entry to myPay Solutions for processing.

   Note: If an employee has no hours or amounts entered, no check will be created for that employee when the batch is entered.

Recalling a suspended batch

To recall (unsuspend) a batch at a later time, select the appropriate client from the drop-down list at the top-right corner of the screen, and then choose the suspended payroll date from the Payroll schedule drop-down list.

When you recall (unsuspend) the batch, a prompt displays, asking if you are sure you want to refresh the checks included in the current batch.

• Click Yes to recall the batch and refresh the payroll checks using all of the latest information for the employee, including any changes to payroll items, accruable benefit items, tax exemptions, work locations, GL accounts, etc.
• Click No to recall the batch without refreshing the payroll check information. The checks will contain the information that was saved on the checks when the batch was suspended.
• Click Cancel to return to the Actions > Enter Batch Payroll Checks screen without recalling the suspended batch. This provides you with an opportunity to determine what has changed for those employees.

If no changes have been made to employee records, a prompt will display asking you if you are sure you want to resume your payroll time entry session.

For more details, see Refreshing payroll check information.

Was this article helpful?

Yes No

Submit