FileCabinet CS, Workpapers CS and Fixed Assets CS provide the ability to scan documents (using your TWAIN-compliant scanner) to add documents directly into those applications.

When scanning into a locally-installed application, many factors can affect the performance of the scan job:

• temporary files,
• memory on the computer,
• DPI settings,
• color settings, and more.

Recommendations

This list contains commonly helpful tips but is not exhaustive.

• Try using a different scanner driver. Many TWAIN-compliant scanners include different TWAIN and WIA drivers.
• Download and install an updated TWAIN driver for your scanner. Driver updates may contain performance enhancements.
• Evaluate your bandwidth speed. When uploading the scanned images into the application in Virtual Office CS, you are uploading large files - you want to make sure that you have enough upload speed to handle the job efficiently.
• Modify your scan settings:
  • Reduce your DPI (dots per inch) - many scanners default to 300 DPI or higher. The higher the DPI, the larger the file size.

    Note: If you're using Source Document Processing, we recommend using 400 DPI for optimal results.

  • Color vs. Black & White - Color scans result in larger files than black & white or grayscale files. If you have no need for color in the documents you are scanning, changing your scanner settings to black & white or grayscale can greatly reduce the size and upload time of the files being scanned.

Expectations

The following table gives a comparison on the size of a file if scanned with different color modes and DPI settings. These numbers are based on a 10 page 8.5" x 11" document. Different scanners may cause variations in file sizes. Larger sized documents will require a higher amount of bandwidth and will take longer to scan into applications.

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