Use this dialog to set up general ledger accounts for assets based on the associations with which they are grouped. Each group relates a single asset group, or a contiguous range of groups, to the corresponding general ledger accounts for asset costs and corresponding depreciation. For example, one group may relate to "Furniture and Fixtures," another to "Office Equipment," another to "Buildings," and so forth.
Fixed Assets CS calculates the journal entries by transferring the account activity for each of the groups shown in this dialog to the client's Fixed Assets CS journal entry transactions file. If a client with the same ID exists in Accounting CS or Creative Solutions Accounting (Write-Up CS or Trial Balance CS), this dialog shows the general ledger account numbers from the accounting application. In each General Ledger list, select the applicable category from the drop-down list to the right of the field.
To open this dialog, choose Setup > Journal Entry Accounts.
Special information
Creating journal entry transaction files for Accounting CS and Creative Solutions Accounting
Fields & buttons
Enter a unique reference number (between 2 and 99.99) for the selected journal entry.
Mark this checkbox if you want to create one journal entry for all assets. Clear the checkbox if you want separate journal entries for each asset.
Note: If you mark this checkbox, any values displayed are a sum of all assets.
To make journal entries based on an association, select an association from the Association drop-down list. The following associations can be selected if they are enabled and if the association contains list data. However, Group is the only association available for tax years 2011 and prior.
- Group (Default if enabled)
- Location
- Type
- Division
- Cost center
- Department
- Custom associations that maintain a list
Mark this checkbox to create a Fixed Assets CS journal entry export in a Microsoft Excel file. When the client data is closed, Fixed Assets CS will create an export file named DAAAAAMMMYY.xlsx, where AAAAA is the first five characters of the client ID, MMM is the month of the current client's year end, and YY is the last two digits of the client's current year end.
The export file is created in the client's depreciation data folder, which is in the \WinCSI\DeprData folder by default. To verify the location of your depreciation data, choose Setup > User Preferences > File Locations tab.
Mark this checkbox to create Fixed Assets CS journal entry transaction files to import into Creative Solutions Accounting (Write-Up CS or Trial Balance CS).
Note: The following items describe when this checkbox is available.
- This checkbox is marked by default if this option was used the last time journal entry transaction files were created.
- This checkbox is not available when the Journal entry for Accounting CS checkbox is marked.
- This checkbox is automatically marked and not available if the data path to Creative Solutions Accounting (CSA) is entered correctly in the Setup > User Preferences > File Locations tab, a client ID in CSA matches the Fixed Assets CS client ID, and Accounting CS is not installed.
- This checkbox and the Journal entry for Accounting CS checkbox are available if the data paths to Accounting CS and CSA and are entered correctly in the Setup > User Preferences > File Locations tab.
Mark this checkbox to create Fixed Assets CS journal entry transaction files to import into Accounting CS.
Note: The following items describe when this checkbox is available.
- This checkbox is marked by default, if applicable, for all new clients.
- This checkbox is marked by default if this option was used the last time journal entry transaction files were created.
- This checkbox is not available when the Journal entry for Creative Solutions Accounting checkbox is marked.
- This checkbox is automatically marked and not available if the data path to Accounting CS is entered correctly in the Setup > User Preferences > File Locations tab, a client ID in Accounting CS matches the Fixed Assets CS client ID, and Creative Solutions Accounting (CSA) is not installed.
- This checkbox and the Journal entry for Creative Solutions Accounting checkbox are available if the data paths to Accounting CS and CSA are entered correctly in the Setup > User Preferences > File Locations tab.
Select one of the following options.
- Tax: Click this option to display Tax treatment information in the list pane.
- Book: Click this option to display Book treatment information in the list pane.
Displays the asset group or groups, the journal entry description, and the corresponding Accounting CS or Creative Solutions Accounting general ledger account numbers.
Fixed Assets CS
