Fixed Assets CS: Export to GoSystem Tax

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Fixed Assets CS allows you to export client depreciation data into a file that can later be imported into GoSystem Tax RS.

Notes:

  • The import process is designed to import summary data into the 4562 Overrides and Section 179 Overrides organizers. Summary data imported includes total basis for depreciation, recovery period (i.e. life), depreciation convention, current year depreciation, total special depreciation (such as bonus), Section 179 data, etc. 
  • Individual asset detail will not import into GoSystem Tax RS locators. 
  • State depreciation data will not import.

Create the export file in Fixed Assets CS

  1. With your Fixed Assets CS client open, choose Setup > Options, and then select the Miscellaneous tab.
  2. Select Create depreciation export file for GoSystem Tax option. This option is only available if you are licensed for and have GoSystem Tax RS installed.
  3. (Optional) Mark the Prompt to create checkbox to have Fixed Assets CS to prompt you to create an export file when you close the client.
  4. If the client's calculation period is quarterly or monthly, you can mark the Only create when in the last period of the year checkbox to have Fixed Assets CS create the export file only during the last period of the client's year.
  5. Click OK.
  6. The next time you close the client, an export file will automatically be created in the depreciation data directory (\WinCSI\DeprData\CLIENTID). If you selected the Prompt to create option in step 3, select Yes to have the export file created.

Notes:

  • You can verify and change the location of the export file in the Setup > User Preferences > File Locations > Other screen.
  • If you are using Fixed Assets CS on Virtual Office CS and do not have access to Microsoft Office on Virtual Office CS, you will need to backup the client to your local C$ on Client V drive to access the export file.
  • If you have access to Microsoft Word or Excel on Virtual Office CS, you can access and copy the file by following these steps:
    1. Open Word or Excel and select File > Open.
    2. Browse to Y:\DeprData\ClientFolder and then select the export file in the folder.
    3. Press Ctrl+C, and then browse to C$ on Client V and choose a folder to paste the file to.
    4. Press Ctrl+V to paste the file in the new location.

Import depreciation data into a GoSystem Tax RS locator

  1. In the GoSystem Tax RS browser, navigate to Return Processing Import/Export > Import Fixed Assets CS > Select Returns.
  2. Choose the applicable account, year, return type, etc. and select Continue.
  3. From the Fixed Assets CS Import list, select the appropriate locator and then select Continue.
  4. Select Browse and navigate to the path containing the export file you created in Fixed Assets CS.

    Note: If multiple files exist with XP as the last two characters prior to the file extension be sure to select the file with an extension that references the correct year. For example, a 2019 export file will have 19 in the file extension, a 2020 export file will have 20 in the file extension.

  5. Select Upload Files for Import and wait for the upload to finish.
  6. Select Start Import Process and then Close. You can check the status of the import in the Import Fixed Assets CS > Batch Status screen.
  7. When the import is finished, we recommend that you verify that the depreciation data has been properly imported.

Note: If depreciation data is related to a business activity within a Form 1040 return, it will import into the following locations: Income > Business Income > [Activity Name] > Depreciation and Amortization > 4562 Overrides, as well as the Section 179 Overrides organizer, as applicable.

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Internal only

Users will need a DGTname.dat file for the GoSystem Tax RS setup options to be displayed in Fixed Assets CS. This file may not be sent with their licensing and you must manually create it. If that's the case, follow these steps:

  1. Close Fixed Assets CS.
  2. Have the user create a copy of the DWname.dat file in \WinCSI\Licenses.
  3. Rename the copied file to DGTname.dat
  4. Open Fixed Assets CS.