Fixed Assets CS: Export to GoSystem Tax

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Fixed Assets CS allows you to export client depreciation data into a file that can later be imported into GoSystem Tax RS. Note the following information regarding which data is designed to import into GoSystem Tax RS.

Follow the steps below to complete both the export and import processes.

Creating the Export File in Fixed Assets CS

By default, Fixed Assets CS does not create a GoSystem Tax RS export file. To configure Fixed Assets CS to create the export file, follow this procedure.

  1. With your Fixed Assets CS client open, choose Setup > Options, and then access the Miscellaneous tab.
  2. Mark the Create depreciation export file for GoSystem Tax option. Note that this option is available only if you are licensed for and have GoSystem Tax RS installed.

  3. Mark the Prompt to create checkbox if you would like Fixed Assets CS to prompt you to create an export file when you close the current client.
  4. Mark the Only create when in the last period of the year checkbox to have Fixed Assets CS create the export file only during the last period of the client's year.

    Note: This checkbox is available only when the current client's calculation period is quarterly or monthly.

  5. Click OK.
  6. The next time the client is closed, you will receive the following message.

  7. Click Yes. The export file will now be created in the depreciation data directory (X:\WinCSI\DeprData\CLIENTID, where X is the drive letter where the data is stored and CLIENTID represents the client’s file folder). The location of the export file can be verified (and changed) by navigating to Setup > User Preferences > File Locations > Other and checking/changing the Fixed Assets CS GoSystem Tax Export location.

Note: If you are running Fixed Assets CS on Virtual Office CS and you do not have access to Microsoft Office CS on Virtual Office CS, you will need to backup the client to your local C$ on Client V drive in order to access the export file. If you have access to Microsoft Word or Excel on Virtual Office CS, you can access and copy the file by opening Word or Excel, clicking File > Open, navigating to Y:\DeprData\ClientFolder, selecting the export file in the folder, clicking Ctrl+C, and then navigating back out to C$ on Client V and selecting a folder on your C drive to paste the file by pressing Ctrl+V.

Importing the Depreciation Data into a GoSystem Tax RS Locator (i.e. tax return):

  1. From within the GoSystem Tax RS browser, navigate to Return Processing Import/Export > Import Fixed Assets CS > Select Returns.
  2. Choose the applicable account, year, return type, etc. and click the Continue button.
  3. From the Fixed Assets CS Import list, click the radial dial next to the appropriate locator and click the Continue button.
  4. Click the Browse button to navigate to the path containing the export file you previously created in Fixed Assets CS. For example, if Fixed Assets CS data is located in X:\WinCSI, navigate to X:\WinCSI\DeprData\CLIENTID, select the file containing XP as the last two characters prior to the file extension and click the Open button. If multiple files exist with XP as the last two characters prior to the file extension be sure to select the file with an extension that references the correct year. For example, a 2015 export file will have 15 in the file extension, a 2016 export file will have 16 in the file extension.
  5. Click the Upload Files for Import button; the status bar at bottom of the dialog indicates when the upload is finished.
  6. Click the Start Import Process button and then Close.  Note that you may check the status of the import by choosing Batch Status under Import Fixed Assets CS in the GoSystem Tax TS navigation menu.  
  7. Once the import is finished, open the applicable locator to verify that the depreciation data has been properly imported. 

Note: If deprecation was related to a business activity within a Form 1040 return, it will have imported into the following location: Income > Business Income > [Activity Name] > Depreciation and Amortization > 4562 Overrides, as well as the Section 179 Overrides organizer, as applicable. 

Related Topic:

2016 Fixed Assets CS and GoSytem RS Integration document

Internal notes


Support:

  • In order for the GoSystem Tax RS setup options to be displayed in Fixed Assets CS, users will need a DGTname.dat file, which is not a file sent with their licensing. You must manually create it. Have our user create a copy of the DWname.dat file under X:\WinCSI\Licenses. Rename the file to DGTname.dat, and then open Fixed Assets CS. Note that if Fixed Assets CS was open during this process, have the user exit out of the program, then reopen.  
  • Please set the proper expectation with the customer regarding the results of the import process. As stated above, individual asset detail will not import in GoSystem Tax RS locators; nor will state data.  

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