Restricting access to GoFileRoom drawers

Alerts and notices

GoFileRoom allows you to designate a non-GoFileRoom administrator, such as the HR manager, as a drawer owner. Restricted drawer owners have control over a top-level drawer access user list and can also add other drawer owners who would then have the same controls as the original owner.

Note: Members of the Administrators group cannot override or bypass the security settings for drawers with restricted access.

To configure a drawer with restricted access, contact GoFileRoom Support . You will need to provide the following information.

  • The name of the GoFileRoom drawer for which you want to restrict access.
  • The firm staff member who is designated as the drawer owner. The drawer owner cannot also be a member of the Administrators security group.

Follow these steps to check the status of a drawer in the Manage FileRoom screen.

  1. Choose Administration > Manage Fileroom from the GoFileRoom toolbar.
  2. Click the drawer for which you have requested restricted access. If the drawer is restricted, the Restricted checkbox will be marked .

Notes

  • You cannot clear the Restricted checkbox for a restricted drawer. (Contact Support to make changes to a restricted drawer or to remove the Restricted status from a drawer.)
  • Drawer owners can designate additional drawer owners and manage restricted drawer access for users.
  • Drawer owners and those with restricted drawer access must also have drawer-level permissions. Be sure to provide users access to these drawers using the Managing users and groups features.
  • Administrators can reset the password of a drawer owner. However, as soon as they do, that user will no longer be designated as a drawer's owner. If this occurs, contact an alternate drawer owner, if available. If an alternate drawer owner is not available, contact GoFileRoom Support to reinstate the drawer owner.

Related topic: Managing authorized users of restricted drawers