Using the Copy to Laptop feature to perform a mass export of documents

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Staff who have the appropriate permissions can use the GoFileRoom Offline feature to download search results and all related documents to a local computer for convenient viewing at any time.

To enable this feature for staff, mark the Allow user to work offline checkbox in Administration > Manage Users and Groups > Users > Select User.

Notes

  • Not all GoFileRoom features are available for offline documents.
  • There is a limit of 100 MB aggregate file size for each group of documents exported for offline use.
  • Export must occur directly from full results of a search hit list (search criteria may need to be adjusted so that results are within the 100 MB limitation).
  • The Copy to Laptop button will download a self-extracting executable to the local machine that creates a folder on user's desktop by default.
  • Extracted files will contain files in original format (.pdf, .xls, .doc, etc.).
  • File names of exported files will contain the document ID and a time stamp as their file name. They are located in "docs" directory of extracted directory structure.
  • There is an .XML file ("hitlist.xml") that contains corresponding GoFileRoom index values for each of the file names as they appear in GoFileRoom.
  • This feature provides a Local Search functionality and interface similar to that of GoFileRoom.

Use the following steps to download search results from GoFileRoom.

  1. Enter one or more index values in the Search screen.
  2. Click the Options menu and choose the Copy to Laptop command.
  3. Click OK to download the documents that meet your search criteria.
  4. In the File Download dialog, click the Save button and navigate to the location where you want to download and extract the documents.
  5. Click OK when notified that the documents were extracted.

The offline version of GoFileRoom opens in an Internet Explorer window. You can quickly return to the downloaded documents by bookmarking the address.

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