Practice CS: Using Timers

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Practice CS provides timers that enable you to automatically keep track of the amount of time you are spending performing a specific job or task. This topic describes the two types of timers available in Practice CS and how to effectively use them.

Time Entry Inline Timer

The Inline Timer is used when the activity you are performing is not directly related to a project, task, or phone call. You can use the Inline Timer for any of these activities if you choose, though the Desktop Timer, described below, may be the preferable type of timer to use.

The Inline Timer is found on each time entry transaction. It initially appears as a green triangular arrow . Click the green arrow to start the timer. The button changes to a red square . Click the red square to stop the timer. The elapsed time between when you clicked the Start button and subsequently clicked the Stop button will be automatically entered into the Hours field.

You can start and stop the timer on the same transaction as many times as you wish. Each time you start and stop the timer, Practice CS records the date, the start time, the end time, and the elapsed time for the segment (starting and stopping the timer). Also shown is the total time accumulated by the timer.

Notes

Desktop Timer

Practice CS provides a floating Desktop Timer that enables you to track time outside of the Practice CS interface. The timer remains in the foreground of your Windows desktop, that is, it is always on top regardless of where it is positioned on the screen. The Desktop Timer can be minimized or maximized as necessary. You can also transfer time recorded in the Desktop Timer directly to a Practice CS time transaction.

Opening and Starting a Desktop Timer.

There are three methods for opening a desktop timer: Manually, by clicking the Solution link in a project or task, and by starting a phone call.

Posting Time from the Desktop Timer

Practice CS enables you to post the time you accumulated in the Desktop Timer to a Time & Expense Entry Time transaction by clicking the Post button .

To post time accumulated in the Desktop Timer, do the following:

  1. Stop the timer if it is still running.
  2. If you are in the minimized format of the timer, switch to the maximized format by clicking the Maximize button .
  3. Click on the Post button on the timer you wish to post:

  4. The Practice CS Time & Expense Entry screen will open to the Sheet date specified on the timer. A new transaction will be started with the time accumulated by the timer already entered.

  5. Complete the transaction as needed.

    Note:

    • If the Client was entered on the timer or phone call, it will be entered on the transaction automatically.
    • If the timer was started from a project, the Client, Engagement and Project will be filled in automatically.
    • If the timer was started from a task, the Client, Engagement, Project and Activity will be filled in automatically.

Monitoring Timers

Active Inline and Desktop Timers can be monitored on the Staff and Firm Dashboards.

Staff can view their own active timers in the Daily Time portlet on their Staff Dashboard:

Administrators can view the active timers for all staff in the Staff Active Timers portlet on the Firm Dashboard:

Note: Active timers can be stopped in the Staff Active Timers portlet by right-clicking the timer and choosing Stop Timer.

Stopping and Deleting Timers

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