Setting up the invoice

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IRS filing deadline update

The IRS MeF system is now processing returns, and the filing deadline has been extended to 11:59 PM on Wednesday, April 18, 2018. For the latest details, see UltraTax CS alerts and notices.

There are two tasks involved in setting up the invoice: setting fees and selecting print options.

Notes

  • If desired, you can skip these tasks and simply enter a flat rate or per-form charges for each client individually. Or, you can specify fees for all clients, but override the fees on a client-by-client basis by entering a flat rate or per-form charges for the open client.
  • If you set up invoice fees in the prior year version of UltraTax CS, the customized invoice prices will automatically transfer into the current year application when you install UltraTax CS and open it for the first time. However, you'll need to follow these steps to enter invoice prices for any new forms that were added to the application this year.

Setting fees

Follow these steps to set per-form and/or per-items fees for each application. Once set, the charges are used by UltraTax CS to calculate the invoices for all clients whose returns are processed with this application.

  1. From the Setup menu, choose the appropriate entity type. For example, choose 1040 Individual to set up an itemized invoice for 1040 returns.

    Note: Depending on your security configuration, you might be required to enter the master password and click OK before you can proceed.

  2. Click the appropriate federal or state tab.
  3. Click the Invoice button and choose Pricing. The forms and schedules available for that application appear in the Invoice Pricing dialog.
  4. For each form or schedule for which you want to enter a charge, complete the following steps.
    • Mark the checkbox next to the item.
    • In the Form Price field, enter the amount you want to charge for the item.
    • For applicable forms, enter a per-item amount in the Item Price field to charge on a per-item basis rather than on a per-form basis. If you enter both form and item amounts, UltraTax CS compares the amounts and prints the greater amount on the invoice.
  5. If desired, click the Print button to print a report listing the forms you have marked and the amount to charge for each.
  6. Click Done when you are finished.

Selecting print options

By default, invoices list the forms you have prepared for the client, along with each form's corresponding charge, if you have entered per-form charges. If you choose not to print the forms list, UltraTax CS will sum the per-form charges and print the total on the invoice (or it will print the flat rate if you entered one in the client's Screen Letter).

If you do not want to print a forms list, or if you do not want the price to print next to each form, follow these steps.

  1. From the Setup menu, choose the appropriate entity type. For example, choose 1040 Individual to set up an itemized invoice for 1040 returns.

    Note: Depending on your security configuration, you might be required to enter the master password and click OK before you can proceed.

  2. Click the appropriate federal tab.
  3. Click the Invoice button and select Text & Format Options to open the Invoices dialog.
  4. Click the Options button to open the Invoice Options dialog.
  5. Optional: If you do not want to print a forms list, clear the List all forms billed for checkbox. The next two checkboxes will no longer apply. You do not need to clear them; they will simply be ignored.
  6. Optional: If you want to print a forms list, but you do not want to print the prices next to each form, leave the first checkbox marked but clear the Print form prices next to forms checkbox.
  7. Optional: By default, UltraTax CS prints "No Charge" next to forms for which you have not entered a price, unless you clear the Print "No Charge" checkbox. If you clear this checkbox, the price for those fields will simply be blank.
  8. Optional: If you do not want UltraTax CS to skip a line before printing additional invoice items, clear the Skip a line before printing additional invoice items checkbox.
  9. Optional: If you want a form subtotal before the additional invoice items, mark the Subtotal form items checkbox.
  10. Optional: To charge a sales tax on the invoice, enter the rate in the Sales tax rate field.

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