You can retrieve your Gmail / Google Business Apps messages with a client or a device that supports IMAP, such as Microsoft Outlook, Thunderbird, or Apple Mail.

Setting up Gmail

1. Log in to you Gmail account. Note that your username is your full email address.
2. Click the Settings button near the upper-right corner and select Mail settings.
3. Click the Forwarding and POP/IMAP link.
4. Click the Enable IMAP option.
5. Configure your IMAP client and click Save Changes.

Setting up Outlook 2003

1. Enable IMAP in Gmail. Click Save Changes when you're done.
2. Open Outlook.
3. Choose Tools > E-mail Accounts.
4. Click Add a new e-mail account option and click Next.
5. Click the IMAP option and click Next.
6. Enter the following information.

   Section	Field	Entry
   User Information	Your Name	Your name as you want it to appear in the From field of outgoing messages
   	E-mail Address	Your full email address (username@gmail.com). Google Apps users, enter your address in the following format: username@your_domain.com
   Login Information	User Name	Your full email address (including @gmail.com or @your_domain.com)
   	Password	Your Gmail password
   Server Information	Incoming mail server (IMAP)	imap.gmail.com
   	Outgoing mail server (SMTP)	smtp.gmail.com

   

7. Click the More Settings button and then click the Outgoing Server tab.
8. Mark the My outgoing server (SMTP) requires authentication checkbox and click Use same settings as my incoming mail server option.

   

9. Click the Advanced tab.
10. For Incoming server (IMAP), enter 993 and mark the This server requires an encrypted connection (SSL) checkbox
11. For Outgoing server (SMTP), enter 465 and mark the This server requires an encrypted connection (SSL) checkbox.

    

12. Click OK.
13. Click Next and then click Finish.
14. Download the latest updates for Outlook from Microsoft. This will help to prevent the most common Outlook errors that Gmail users experience.
15. Check out the Google Gmail Recommended IMAP client settings and adjust your settings as needed.

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