You can retrieve your Gmail / Google Business Apps messages with a client or a device that supports IMAP, such as Microsoft Outlook, Thunderbird, or Apple Mail.
Setting up Gmail
- Log in to your Gmail account. Note that your username is your full email address.
- Click the Settings button near the upper-right corner, and choose Settings.
- Click the Forwarding and POP/IMAP link.
- Click the Enable IMAP option.
Setting up Outlook 2010
- Configure your IMAP client and click Save Changes.
- Open Outlook.
- Click the Office button on the top left corner and go to the Office Backstage. Under Info > Account Information, click Account Settings and then click Add Account.
- Enter your display name, full email address, and password.
- Mark the Manually configure server settings or additional server types checkbox.
- Select the Internet E-mail option.
- Enter the following information.
Section Field Enter User Information Your Name Your name E-mail Address Your full email address, including @gmail.com or @your_domain.com Server Information Account Type IMAP Incoming mail server imap.gmail.com Outgoing mail server (SMTP) smtp.gmail.com Login Information User Name Your full email address Password Enter the password for your web-based email account - Click Next.
- In the Tools menu, choose Options and then Mail Setup. Under Email Accounts, click E-mail Accounts.
- Select an account, and click the Change button above the list of accounts.
- Click the More Settings button, and then the Advanced tab.
- The incoming server must be set to 993, and it must use SSL encryption.
- The outgoing server can use 587 and TLS encryption
- Click the Outgoing Server tab.
- Verify that My outgoing server (SMTP) requires authentication checkbox is marked and that the Use same settings as my incoming mail server option is selected.
- Click OK and continue through the rest of the dialogs.
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