Setting up Outlook 2010 to work with Gmail - IMAP

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You can retrieve your Gmail / Google Business Apps messages with a client or a device that supports IMAP, such as Microsoft Outlook, Thunderbird, or Apple Mail.

Setting up Gmail

  1. Log in to your Gmail account. Note that your username is your full email address.
  2. Click the Settings button Settings button near the upper-right corner, and choose Settings.
  3. Click the Forwarding and POP/IMAP link.
  4. Click the Enable IMAP option.

Setting up Outlook 2010

  1. Configure your IMAP client and click Save Changes.
  2. Open Outlook.
  3. Click the Office button on the top left corner and go to the Office Backstage. Under Info > Account Information, click Account Settings and then click Add Account.
  4. Enter your display name, full email address, and password.
  5. Mark the Manually configure server settings or additional server types checkbox.

    Auto Account Setup page

  6. Select the Internet E-mail option.
  7. Enter the following information.
    Section Field Enter
    User Information Your Name Your name
    E-mail Address Your full email address, including or
    Server Information Account Type IMAP
    Incoming mail server
    Outgoing mail server (SMTP)
    Login Information User Name Your full email address
    Password Enter the password for your web-based email account
  8. Click Next.

    Internet E-mail Settings page

  9. In the Tools menu, choose Options and then Mail Setup. Under Email Accounts, click E-mail Accounts.
  10. Select an account, and click the Change button above the list of accounts.
  11. Click the More Settings button, and then the Advanced tab.
  12. The incoming server must be set to 993, and it must use SSL encryption.
  13. The outgoing server can use 587 and TLS encryption

    Advanced tab

  14. Click the Outgoing Server tab.
  15. Verify that My outgoing server (SMTP) requires authentication checkbox is marked and that the Use same settings as my incoming mail server option is selected.

    Outgoing Server tab

  16. Click OK and continue through the rest of the dialogs.

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