You can add or modify employee records on the fly during time entry in the Actions > Enter Time screen.

During payroll check entry you may realize that you need to make changes to the way an employee is currently set up. For example, you may need to adjust an employee's pay rate, activate or deactivate a particular payroll item or accruable benefit, update their address and taxation information, update direct deposit information, or add a new employee record for a recently hired employee. Rather than canceling the batch currently being entered, follow these steps to make the changes and update all the employee information in the batch.

1. Choose Actions > Enter Time and start entering your payroll check batch as usual.
2. To add or edit an employee record on the fly, click the Detail tab, right-click inside the Employee field, and then choose Add Employee or Edit Employee from the menu. This suspends the current batch while you add or edit the employee record. (You can also begin to type an ID/name that does not yet exist, and the application will prompt you to add the employee on the fly.)
3. Use the Employees dialog (a dialog version of the Setup > Employees screen) to add or modify an employee record as you normally would, and then click Enter to save the employee information.
4. Repeat the previous step for as many employees as you want to add or edit, and then click the Done button to close the dialog and return to the Enter Time screen.
5. A prompt displays, asking if you would like to refresh the checks in that suspended batch with the latest employee information. Click Yes to update the batch with the new employee information.

Was this article helpful?

Yes No

Submit