Employees > Workers' Compensation tab

Alerts and notices

Use the Workers' Compensation tab to specify Workers' Compensation information for employees.

Choose Setup > Employees and click the Workers' Compensation tab.

Fields & buttons

Workers' Compensation grid

The Workers' Compensation grid is populated with the worker' compensation codes that have been set up for the client in the Workers' Compensation tab of the Setup > Clients screen. The grid displays all available state codes based on the states set up for each employee's work locations.

If a code doesn't appear in this grid, it may have been marked as inactive for the client.

  • Active. For each workers' compensation code that should be active for the employee, mark the Active checkbox. 
  • State/ Code/Description. These columns list the states, codes, and descriptions based on the states set up for each employee's work locations.
  • GL Liability/GL Expense. The account numbers entered for the client in the Payroll Information tab of the Setup > Clients screen will be used by default for all the client's employees, but you can make changes to the accounts for individual employees here. The General Ledger liability and expense accounts displayed here in the grid will be used when journal entries related to the accrual of workers' compensation amounts for this employee are created.

    Notes

    • Click the Ellipsis Ellipsis button button to activate the workers' compensation code or to specify the location and department GL accounts to be used when making detailed payroll journal entries by location and department.
    • If the GL Expense field displays as Mixed checkbox, it means some combinations in the Workers' Compensation Detail dialog are marked as active and some as not.
    • If the GL liability and expense accounts for a location/department combination in the Workers' Compensation Detail dialog differ from the accounts specified for the other combinations, the GL Liability and GL Expense fields here in the Worker's Compensation grid display (See details).

    To specify the location and department GL accounts to be used when making detailed payroll journal entries by location and department, click the Ellipsis Ellipsis button button to open the Workers' Compensation Detail dialog.

  • Exempt. If the employee is to be excluded from workers' compensation, mark the Exempt checkbox. When a state and code are selected and this checkbox is marked, the subject wages will be calculated on the check but excluded, making the premium zero. If no state and code are selected and this checkbox is marked, no workers' compensations calculations will occur.

    Accounting CS automatically excludes officer wages from workers' compensation calculations within the XactPAY and InsurePay files.

    • Clients using XactPAY: Do not mark the Exempt checkbox for employees who are specified as an Officer (in the Personal tab of the Setup > Employees screen).
    • Clients using InsurePay: To include officers in premium calculations, you must clear the Exempt checkbox for the appropriate code for employees who are specified as an Officer (in the Personal tab of the Setup > Employees screen).

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