Enter Handwritten Payroll Checks Options dialog

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Use this dialog to customize and save payroll check data entry options, per client, in the Enter Batch Handwritten Payroll Checks screen.

Choose Actions > Enter Batch Handwritten Payroll Checks, and then choose Edit > Options.

Fields & buttons

Bank Account. Select a default bank account for this client. If you leave this field blank, the application uses the first active bank account listed alphabetically for the client.

Primary Sort Order. Select the default sort order with which to display employee information in the Rapid tab and Detail tab of the Enter Batch Handwritten Payroll Checks screen for this client. The field defaults to Employee ID, but you can also sort by Department, Employee name, or Location. You can choose to sort in ascending or descending order.

Secondary Sort Order. This field is available only if the Primary sort order is set to Department or Location. When active, the field defaults to Employee ID but you can also sort by Employee name. You can choose to sort in ascending or descending order.

Suppress GL account verification. When this checkbox is marked, the application will not alert you when you save checks for which GL accounts are missing for one or more distributions.

Suppress benefit accrual verification. When this checkbox is marked, the application will not alert you when the number of accruable benefit hours used on a payroll check exceeds the accruable benefit hours available for the employee.

Convert hours to decimal. When this checkbox is marked, the application will accept work hours that were entered as hours and minutes in the Enter Batch Payroll Checks screen and will convert them automatically to the decimal equivalent.
Examples: The application will convert 30.15 (30 hours and 15 minutes) to 30.25 and will convert 30.75 (30 hours and 75 minutes) to 31.25.

Suppress generate liabilities prompt. When this checkbox is marked, the application will not display the Generate Liabilities dialog when you click the Enter Batch button.

Display taxes that have zero wages and amounts. Mark this checkbox to have the application display tax items in the Enter Batch Handwritten Payroll Checks screen even if they have zero taxable wages and zero tax amounts. By default, check entry screens do not display tax items that have not yet reached the threshold required to begin calculating (such as the Additional Medicare Tax item) nor tax items that have exceeded their limits (such as FICA-SS, FUTA, or SUI). So, if this checkbox is unmarked, no tax information is displayed in the Enter Batch Handwritten Payroll Checks screen for this employee until you enter taxable wages for that employee.

Mark the checkboxes in this section to hide columns in the Rapid tab of the Enter Batch Handwritten Payroll Checks screen.

Notes

  • When you mark a checkbox in this section, the application hides all associated columns in the Rapid tab, regardless of how the columns are set up in the Rapid Tab Grid Column Setup section. So, marking the Overtime hours checkbox here hides the overtime columns for all payroll items in the Rapid tab.
  • Marking these checkboxes does not affect the columns that display in the Details tab of the Enter Batch Handwritten Payroll Checks screen.
  • You cannot mark both the Employee ID checkbox and the Employee Name checkbox. Marking one will disable the other.

Use the fields and grid in this section to choose the columns and fields to be displayed in the Rapid tab as well as the order in which they are displayed. By default, the Display all pay items and employee tax items option is selected. To begin customizing the Rapid tab columns, choose the Display selected payroll and/or tax items option.

Notes

  • Use the standard grid control buttons to move or delete rows in the grid.
  • During payroll check entry, the Enter Batch Handwritten Payroll Checks screen will display the columns and fields associated with a payroll or tax item only if that item is active for at least one employee in the batch.
  • If you have marked a checkbox in the Columns to Hide section, the application hides all associated columns in the Rapid tab, regardless of how you have set up the Rapid Tab Grid Column Setup grid. So, marking the Overtime hours checkbox in the Columns to Hide section hides the overtime columns for all payroll items in the Rapid tab.
  • The Detail tab is not affected by the selections you make in the Rapid Tab Grid Column Setup grid. All payroll and tax items being used by employees and all their applicable columns are displayed on the Detail tab, regardless of your choices here.

Related topics

Entering batch handwritten payroll checks

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