Enter Batch Handwritten Payroll Checks > Detail tab

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Use the Detail tab to enter information in a view that is similar to its presentation on a printed payroll check. It allows all possible fields to be completed or updated as needed for entering data from handwritten checks.

Choose Actions > Enter Batch Handwritten Payroll Checks and then click the Detail tab.

Fields & buttons

  • Employee. Use the Employee drop-down list to select the employee for whom you want to enter payroll check information.
  • Location/Department. The selected employee's primary location and department are displayed here.
  • DNP checkbox. Mark the DNP (Do not pay) checkbox if you want to exclude this employee from the current batch.
  • Sales. Use the Sales field to enter the total dollar amount of sales that the employee had for the payroll period. Any pay item set up with the calculation type of Percent of sales will calculate based on the amount entered in this field.

    If the employee is assigned to multiple locations and/or departments, you can distribute the sales amounts between them by clicking the Ellipsis button to open the Sales Distributions dialog.

  • Net pay. This field displays the calculated net pay for the check.
  • Pay. In this section you can modify the payroll information including pay type payroll items, hours, rate, and amount. By default, the application allocates 100 percent of pay to the employee's primary location and department, unless a different distribution is specified in the Locations and Departments section of the Main tab of the Employees screen.

    You can change the default distribution of hours among the various locations and departments associated with this employee by clicking the Ellipsis ellipsis button button in the grid to open the Payroll Item Distributions dialog.

  • Deductions. In this section you can modify the deduction type payroll items and their amounts for this check. Employee paid workers' compensation payroll items will also display here, if applicable.
    You can change the default distribution of amounts among the various locations and departments associated with this employee by clicking the Ellipsis ellipsis button button in the grid to open the Payroll Item Distributions dialog.
  • Employer contributions. In this section you can modify the employer contribution and amount.

    You can change the distribution of amounts among the various locations and departments associated with this employee by clicking the Ellipsis ellipsis button button in the grid to open the Payroll Item Distributions dialog.

  • Employer taxes. In this section you can modify the employer tax amounts.
  • Taxes. In this section you can modify the employee paid tax amounts.

    You can change the distribution of amounts among the various locations and departments associated with this employee by clicking the Ellipsis ellipsis button button in the grid to open the Tax Item Distributions dialog.

  • Accruable Benefits. (for live payroll processing only) In this section, you can override check-based hours accrued (Per hour worked, Per paycheck, and Per hourly increment accrual methods).
  • Workers' Compensation. In this section, you can modify the employer-paid workers' compensation amounts. Note that the employee-paid portion displays in the Deductions section.

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Entering batch handwritten payroll checks

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