Use the split screen Adjusting Journal Entries grid to add or maintain adjusting journal entries in the trial balance journal while simultaneously viewing the corresponding changes within the Trial Balance grid.
Choose Trial Balance from the Tasks menu or click the Trial Balance icon on the shortcut bar. In the Trial Balance window, then choose Show split screen view from the F3 or right-click context menu, or press CTRL+H. The program displays the AJE grid in the lower section of the window.
There is a one-to-one correspondence between the current row in the Adjusting Journal Entry grid and the account row in the Trial Balance grid. The program verifies the balance after the entry in each row has been completed.
Special information
To remove the split screen view and return to the standard trial balance view, click anywhere in the Trial Balance grid, and toggle off the Show split screen view command by choosing it from the F3 or right-click context menu or by pressing CTRL+H.
Note: The commands on the Edit menu and the F3 context menu are available only when you click within a field in the Trial Balance grid (upper pane).
Press the F11 shortcut key to toggle between the Trial Balance grid section and the Adjusting Journal Entry grid section of the Trial Balance window when using the split-screen view.
To move your cursor up or down a row in the Adjusting Journal Entry grid, use the up and down arrow keys. To move your cursor forward through fields, use the TAB key. To move backward through fields, use the SHIFT+TAB keys.
To add a new entry, click the next available row in the grid. You must populate required fields in order to tab forward to the next row. To delete a row, click the row button to highlight the row, and then press the DELETE key. Existing reference numbers must be in balance before you are able to add, delete, or edit a new row.
To expand or resize the Adjusting Journal Entry portion of the window, drag the split bar up or down.
To specify date settings and whether certain columns are displayed, choose Options from the F3 or right-click context menu while in the Automatic Journal Entry grid, and then choose the desired settings in the Trial Balance Window AJE Options dialog
Notes
- As you move through the Automatic Journal Entry grid (by clicking anywhere on an individual row or by using the arrow keys), the program highlights the current row in blue and the corresponding row in the Trial Balance grid in dark gray.
- As you move through the Trial Balance grid (by clicking anywhere on an individual row or by using the arrow keys), the program highlights the current row in blue. If the current row is a journal entry row, the program highlights the corresponding row in the Automatic Journal Entry grid in dark gray.
- The program highlights all journal entry rows included in the Trial Balance grid in light gray for ease of reference.
- The program displays the following items in the Trial Balance grid with a red background:
- The Total row at the bottom of any amount column that should have a balance of zero (0) but does not.
- Any invalid data appearing in the grouping code, subcode, tickmark, or tax code columns.
Fields & buttons
Use the Adjusting Journal Entry grid to review and enter adjusting journal entries. The program immediately updates the corresponding entries in the Trial Balance grid.
Depending on the grid options selected in the Trial Balance Window AJE Options dialog, the AJE grid may contain the following information, which you can enter and edit:
- reference
- entry type
- date of adjustment
- account/tax code
- adjustment amount
- description
- difference
- tax export
- workpaper reference (optional)
- misstatement type (optional)
Reference
The reference is limited to 9 alphanumeric characters. You can add an optional decimal point and up to 4 digits after the decimal, as long as the total number of characters, including the decimal, is no greater than 9.
Entry Type
By default, the available choices are adjusting, reclassifying, other, tax adjustment, potential, budget, and tax adjustments by tax code.
Account/Tax Code
You can enter the account number or tax adjustments by tax code manually or select it from the drop-down list within the field.
Amount
Enter the positive or negative amount. You must enter the decimal point manually unless you have selected the Implied decimal on amounts option in the Setup > User Preferences dialog. The program automatically enters a balancing amount on the subsequent line.
Difference
Enter the positive or negative amount. You must enter the decimal point manually unless you have selected the Implied decimal on amounts option in the Setup > User Preferences dialog. The program automatically enters a balancing amount on the subsequent line.
Tax export
This field is available for only 1120, 1120S, or 1065 clients when the entity type of Tax Adjustment-Tax code is selected.
Choose to Include or Exclude journal entries by tax code number in export files from the following products.
- UltraTax CS
- Lacerte
- ProSystem fx
Note: This option provides you with the ability to reconcile journal entries with the taxable income on a tax return based on the tax balances in CSA.