How inventory statuses are assigned (Inventory module)

Alerts and notices

See also: Inventory processing sequence

Note: The Fixed Assets Inventory module is licensed separately from Fixed Assets CS.

Inventory statuses are assigned in the following ways.

  • Automatically: An asset's inventory status is assigned automatically in the following situations.
    • All assets that are pulled in from Fixed Assets CS are automatically assigned a status of Undetermined.
    • When you change information in any field in the Inventory Asset List window, the asset's status automatically changes to Found - changed. Note that, if the asset's status was Disposed when you made the changes, its status will remain Disposed.
    • If you enter information on an asset's Disposal tab (accessed via Edit > Additional Asset Information), the asset's inventory status automatically changes to Disposed.
    • When you enter an asset in Fixed Assets CS for the first time by choosing Edit > Add Asset or copying and pasting an existing asset in the Inventory module, it is automatically assigned a status of New - even if its date in service is in a prior year.
    • When an asset's barcode label is scanned, the status automatically changes to Found - not changed.
    • When an asset's barcode label is scanned and a corresponding asset is located, the status automatically changes to Found - not changed. If a match is not found, a new asset is created in the Inventory module and assigned the status of New.
  • Individually: You can change inventory status on an asset-by-asset basis by selecting a status from an asset's Inventory Status field in the Inventory Asset List window.
  • By reconciling a collection of assets: You can change the status of a collection of assets at once by choosing Tasks > Reconcile Assets. In this dialog, you can only reconcile assets to the following statuses: Checked out, Found - changed, Found - not changed, Missing, and Undetermined. (For more information, see Reconciling assets.)

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