Assigning accounts receivable general ledger accounts

Alerts and notices
Leave feedback

Internal Employees: Submit feedback

Contact information (optional):

Leave this blank:

Please tell us how we can make this information more helpful.


Characters left:

Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

If you process receivables for your client in Accounting CS, it is important that you assign GL accounts to the AR accounts listed below, regardless of the accounting method selected (accrual basis or cash basis) in the Setup > Clients > Accounts Receivable tab, to ensure that the journal entries are posted to the correct accounts. Otherwise, the application will assign items with blank accounts to the undistributed account, which may cause balances to be off.

You can assign the accounts receivable GL accounts in the screens below.

GL account Accounting CS screen/dialog
Accounts Receivable Setup > Clients > Accounts Receivable tab
General Ledger Accounts section
Bad Debt Expense Setup > Clients > Accounts Receivable tab
General Ledger Accounts section
Beginning Balance Setup > Customers > Accounts Receivable tab
Beginning Balance section
Cash Setup > Clients > Accounts Receivable tab
General Ledger Accounts section
Cost of Goods Setup > Invoice Items screen
Purchase Information section (for Item type items)
Finance Charge Setup > Clients > Accounts Receivable tab
General Ledger Accounts section
Inventory Setup > Invoice Items screen
Inventory Information section (for Item type items)
Sales Setup > Invoice Items screen
Sales Information section
Sales tax Setup > Invoice Items screen
Sales Tax Information section
Shipping Setup > Invoice Items screen
Shipping Information section
Undeposited Payments Setup > Clients > Accounts Receivable tab
General Ledger Accounts section (for assets)
Unearned Revenue Setup > Clients > Accounts Receivable tab
General Ledger Accounts section (for liabilities)

Notes

  • The option to specify the client's accounting method (Accrual basis vs. Cash basis) is in the Accounting Method section of the Setup > Clients > Accounts Receivable tab.
  • The application does not post historical (beginning balance) items to the General ledger. However, these items are available for AR reports.
  • If you attempt to post an item to a period that is outside of the current year, the application posts the item to the current period.

Related topics

Setting up clients for accounts receivable processing

Accounts receivable setup workflow

How Accounting CS posts cash basis and accrual basis journal entries

Share This