Setting up clients for accounts receivable processing

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

You can enable the Accounts Receivable service for a client to add receivables processing features to Accounting CS. You can set up the application so that you process receivables for your clients, or you can set it up so that your clients process their own receivables in Accounting CS Client Access. You must specify settings in the client record before you can begin processing accounts receivable activity.

Enabling the Accounts Receivable service

  1. First, verify that security is enabled for the accounts receivable features.
    1. Choose Setup > Firm Information > Security Groups and then click the Accounts Receivable tab.
    2. For each security group for which you want to enable access to the accounts receivable features, click the Edit button and then mark the checkbox for each feature to enable, and then click Enter to save those changes.
  2. Choose Setup > Clients and click the Main tab.
  3. Select the client for which you want to add the Accounts Receivable service, and then click the Edit button.
  4. Click the Ellipsis Ellipsis button button in the Services section.
  5. In the Add/Remove Services dialog, mark the Accounting checkbox and then mark the Accounts Receivable checkbox. Click OK to save the changes and return to the Clients screen.
  6. In the Clients screen, click Enter to save the client record with the Accounts Receivable service enabled. The Clients screen should now include the Accounts Receivable tab.

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Specifying the accounts receivable settings for the client

  1. In the Clients screen, click the Accounts Receivable tab.
  2. Click the option for the desired accounting method (accrual basis or cash basis) to use for the client.
  3. If applicable, enter the reference number to use for the next receivable transaction you enter for this client.
  4. To have the application display a message prompt if you enter a reference number that has already been used for this client, mark the Prompt when using duplicates checkbox.
  5. Select the default general ledger accounts to use.
  6. Select the criteria by which to sort invoices (customer ID, customer name, date, due date, or reference number).
  7. Select the default invoice layout to use when printing this client's invoices.
  8. To include your client's logo on their invoices, click the Ellipsis button button to browse to the image file.
  9. Click Enter to save the client record.

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Related topics

Accounts Receivable service, overview

Accounts receivable setup workflow

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